New and Returning Employment Paperwork

Payroll and Application

  • Please consider using eRecruit for all applicant materials.
  • Tenure Track candidates see for vacancy announcements (opens in new window)
  • Faculty Employment Application (SC1) (see temporary faculty for forms and instructions)
  • Unit 11-Academic Student Employees: Teaching Associate, Graduate Assistant, and Instructional Student Assistant Employment Application - check with department for any internal application.

New and Returning Employment Paperwork

To complete the new employment process - bring your original Social Security Card for SCO verification and documents required for the Employment Eligibility Verification form (possible documents are listed on the I-9 form #5 below). If you have questions, please contact the Office of Faculty Affairs at 559-278-3027. If you are out of the area and unable to bring in your documents please click here for further instructions.

  • New Employees: Complete items 1-14 (#2 is optional)
  • Returning Employees: Complete items 1,4,5, 6,9, 10a, 10b, 11, 12, and 13
  • Forms and Brochures pertaining to employment and benefits.
  • For pay dates click here
  • Instructions to complete the I-9 if you live outside of Fresno, Madera or Tulare Counties  (PDF)
  Form Name and link Purpose Owner Form ID
1 Designation of Persons Authorized to Receive Warrants

 All new employees and any employee requesting a change (GC 12479)


 State Controller  STD 243
2 Oath of Allegiance & Declaration of Permission to Work  All new employees  State Controller  Form 689
3 Drug Free Workplace  All new employees    
4 Employee Action Request Form (EAR) All new employees and changes in Name/Address/Withholding State Controller Form 686
5 Direct Deposit Form New employees and changes to direct deposit State Controller Form 699
6 Employee Information regarding race and national origin All new employees (voluntary form) Faculty Affairs  and CO July 2010
7 I-9: Employment Eligibility Verification All new employees and employees with 3 semesters break in service.   USCIS Form 
8 CalPERS Member Reciprocal Self-Certification Form All new hires or newly eligible CalPERS members. To assist the employer in determining whether you are considered a new member or a classic member under PEPRA. CalPERS PERS-CASD-801 (08-17) 
9 Statement Concerning Employment not covered by Social Security Who needs to sign this statement:
- - student employees exempt from paying social security taxes; 
- - if you are exempt from paying social security taxes due to non-resident alien tax status; or 
- - if you are a Lecturer who participates in a defined contribution plan in lieu of Social Security.
CSU SSA-1945
10b Fresno State - HR/Benefits Retirement Formula Assignment Worksheet All new hires or newly eligible CalPERS members.  To determine which CalPERS Benefits Formula you will be enrolled in.   Fresno State 09/2013
11 Voluntary Self-Identification of Disability All employees.  Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities. We are asking you to voluntarily tell us if you have a disability or if you ever had a disability. CSU 03/2014
12 Veteran Status Self- Identification All New Employees CSU 03/2014


  Information and online brochures Purpose Owner Form ID
*2a Questions and Answers  A website that addresses common questions about the Oath of Allegiance  CSU  
*3a Questions and Answers  A website that addresses common questions regarding Drug Free Workplace  CSU  
*3b Drug Free Workplace Brochure  All employees  Human Resources  MAPP G-15
*4a Federal Form W-4  For calculating Federal withholding  IRS  W4 2017
 *4b  California DE-4  For calculating California State withholdings  CA.EDD  DE 4 Rev. 45 (1-17)
*9a PST Fact Sheet for Temporary Employees not enrolled in CalPERS retirement  State of California Savings Plus Program - Part-time, Seasonal, Temporary (PST) Retirement Plan Information and Refund process.
Benefit Payment Booklet
 CSU SOC023 1112
B Employee Rights and Responsibilities under Family Medical Leave Act All employees WHD Pub 1420
D Workers Compensation All employees Human Resources  Sedgwick CMS 2014
E Privacy Notice (HIPPA) All employees CSU HR2011-07
G Campus Map   University Comm. 2010
H Sexual Harassment Brochure All employees DFEH DFEH-185