Foundation Revised Travel Policy

General, HR, Budget Matters

Foundation Revised Travel Policy

Postby kcruz » Tue Jun 16, 2015 9:24 am

California State University, Fresno Foundation
Notification of Revised Travel Policy
Effective July 1, 2015

The Auxiliary Travel Policy has been revised effective for all travel occurring on or after July 1, 2015.

There were two primary changes made to the policy:

  1. Prior approval by your immediate supervisor is required for all travel with an overnight stay (email documentation is acceptable).
  2. Meal expenses are no longer reimbursed using per-diem rates, but will now require actual receipts for reimbursement (subject to the maximum daily cap outlined in the CSU Travel Procedures and Regulations Appendix D).

Specific references for the above revisions:

  1. Travel Claim Form (Expenses)
    Travelers must ensure they have documented authorization to travel prior to embarking on the trip and/or prior to making non-cancellable travel arrangements.

    Travel Policy Reference: Page 2- Item 2 – Paragraph 1

  2. Meal Expenses
    Meals and Incidentals expenses incurred during travel to conduct official University or auxiliary organization business are reimbursable based on actual amounts incurred, subject to the daily maximum meals and incidentals reimbursement cap set forth in Appendix D to the CSU Travel Procedures and Regulations. The reimbursement cap should not be treated as a per diem allowance. Only actual expenses incurred and substantiated are reimbursable.

Travel Policy Reference: Page 4-Item 3-Paragraph C.

The new Travel Policy and Appendix D are located on our website at

If you have questions or need further information, please refer to our website or contact Kris Westcott at 8-0904, Kelley Kitzmiller at 8-0862, or your Post Award Analyst.
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