New Campus Web Policy

General, HR, Budget Matters

New Campus Web Policy

Postby alangrid » Fri Apr 12, 2013 10:33 am

After extensive review and consultation across the campus community, a new Web policy was adopted in April. The campus Web environment’s move into a comprehensive content management system spurred revisions to the former Web policy, based on the successful but no longer relevant “Clean Up the Web” policy, which was in force for the past five years.

The new policy was developed by the Web Services Advisory Board and then distributed for review and feedback with various campus stakeholders that included the Academic Information Technology sub-committee, Integrated Marketing and Communications Council, Academic Senate Executive Committee, the full Academic Senate, ASI, Inc., Technology Services, Administrative Services, Information and Educational Technology Coordinating Committee and the Senior Technology Leadership Team.

The core of the policy addresses issues and new requirements related to the campus-wide Web content management system. The Web content management system was adopted and implemented to help provide a consistent user experience moving from site to site, strengthens the university brand through consistent use of our graphic identity, and helps provide consistent application of Web best practices such as consistent labeling and naming conventions. Those standards are being determined through the Information Architecture project currently in progress. The CMS also helps meet the goals of the CSU Accessible Technology Initiative, which helps ensure the university’s websites meet Section 508 and ADA Title ll provisions.

One major advantage of the campus-wide content management system is the ability to institute a universal emergency notification system, which installs an alert bar on all university Web pages within the system with emergency information and notification during campus-wide emergencies.

The updated policy also addresses areas not covered by the current policy such as personal websites, commercial advertising, website sponsorships, linking to commercial websites and non-instructional student websites.

Training on the use of the Web content management system offered by Web Communications is ongoing. Basic and Advanced classes, plus a Friday drop-in lab for one-on-one assistance are available. The schedule and contact information can be found at

The new Web policy can be found at ... olicy.html

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