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Forms & Publications

 

Frequently Used Forms

 
Form Name Form Description
Direct Deposit Enrollment

Completed by employee to authorize the State Controller's Office to enroll, change, or cancel direct deposit of employee's pay.

Print and Mail form: Direct Deposit Enrollment Authorization

Electronic form: DocuSign Direct Deposit Enrollment Authorization

Employee Action Request Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates.

There are two options to submit the EAR form.

1. Print and manually sign the form. You can either drop it off in person or mail to the HR/Payroll Office.
Employee Action Request form

2. Electronically complete and sign the form via DocuSign.
Electronic Employee Action Request form

Please note: If you are completing the EAR to change your tax withholding, you may need to reference the new IRS form W4 to assist you in completing the boxes for Section III. You can find that form here: IRS Form W4

Miscellaneous Pay Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee).

Miscellaneous Pay form - Instructions

Student Assistant

Student Assistant New Hire Forms 

Completed by newly hired student assistants. Go to Human Resources and Payroll Services, Joyal 211, to finish the hiring process. 

DocuSign Version: Student New Hire Packet (SPAR)

Your original social security card must be presented at the time you complete the Employee Action Request form with Human Resources.

Payroll

Form Name Form Description
Miscellaneous Pay  Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee). 

Miscellaneous Pay form - Instructions
Payroll Document Authorization  Completed by department to authorize employee to certify reported attendance of faculty and staff. 

Payroll Document Authorization form
Vacation Carry Forward Request Form  Form to be completed to request Vacation Carry Forward. 

Vacation Carry Forward Request Form
DocuSign Format: Vacation Carry Forward Request Form
Form I-9  Employment Eligibility Verification (Rev. 10/21/19). 

Form I-9
Form STD 243  Designation of Person(s) Authorized to Receive Warrants (Rev. 08/2011). 

Form STD 243

 

Absence Management

Form Name Form Description
Absence Management 634 Form 

The Monthly Attendance Summary (Form 634) has been revised to meet the current needs of the campus since implementing Absence Management. The form should now be used when submitting corrections that cannot be input into Absence Management or to submit a scheduled change. 

Absence Management 634 form - Printable

Absence Management 634 form - DocuSign

Report of Overtime or Holiday to be Credited as Future Leave Form  This form is used to report overtime or holiday to be credited as future leave. 

Report of Overtime or Holiday to be Credited as Future Leave form
Report of Employee Schedule Changes  This form is used to report a change in an employee's schedule on an ongoing basis.

Report of Employee Schedule Changes form
Absence Management Training Tools  These tools can be used for different activities within Absence Management 

Proxy Instructions 

Instructions for Running the Projected Vacation Forfeitures Report

Self-Service

 

Form Name Form Description
Deferral of Separation Pay  Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting. 

Deferral of Separation Pay form - Instructions Link 
Direct Deposit Enrollment

UPDATED 01/08/2021

Completed by employee to authorize the State Controller’s Office to enroll, change, or cancel direct deposit of employee’s pay. 

Print and Mail form: Direct Deposit Enrollment Authorization

Electronic form: DocuSign Direct Deposit Enrollment Authorization

Duplicate Wage and Tax Statement Request  Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office.  The cost is $8.50. You may only select payment enclosed and must be in the form of a cashier's check or money order. 

Form STD. 436 Duplicate W-2 Link
Employee Action Request 

UPDATED 12/1/2020

Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates. 

There are two options to submit the EAR form.

1. Print and manually sign the form. You can either drop it off in person or mail to the HR/Payroll Office. 
Employee Action Request form

2. Electronically complete and sign the form via DocuSign. 
Electronic Employee Action Request form

Please note: If you are completing the EAR to change your tax withholding, you may need to reference the new IRS form W4 to assist you in completing the boxes for Section III. You can find that form here: IRS Form W4

Employee Separation

A must for all employees separating from university ... All employees must return all State property checked out while employed. Clearances must be completed by the last day on campus in order for Payroll Services to complete the transaction necessary to issue final pay. 

Employee Separation - Go to Human Resources

PST Retirement Refund Request 

This is for employees covered by PST Retirement. Any changes to an employee's PST account must be requested directly from Savings Plus Program (SPP) administers. For more information, review the Fact Sheet. 

PST Refund Request

Request for Nondisclosure of Employee Address 

This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure request. 

Request for Nondisclosure of Employee Address

Work Number for Everyone Brochure 

Explains the automated verification service available to employees of Fresno State. This service is used for mortgage applications, reference checks, loan applications and apartment leases -- anything you need that requires proof of employment. 

Work Number for Everyone Information