Important Information

Dependent Child Age Limit

Transfer of Fee Waiver to Spouse, Domestic Partner, or Dependent Child

Dependent Fee Waiver Application - Used for all covered employees

Policy & Procedure for Transfer

Career Development Plan Classes

Faculty and Staff Fee Waiver Application

Career Development Plan (CDP) Form - Must be completed if new to the program & matriculating towards a degree or updating current CDP

Job-Related Classes

Faculty and Staff Fee Waiver Application

Admission Data Form

 

Fee Waiver

The Employee Fee Waiver Program is a benefit for eligible Faculty/Staff employees of the California State University (CSU) system. It allows employees or their spouses, domestic partners or dependents an opportunity to enroll in CSU general-fund courses at reduced rates. The fee waiver does not apply to courses in self-support programs including Extended Education Programs or Open University.

An employee may transfer the fee waiver benefit to a spouse, registered domestic partner, or dependent child. Certain restrictions may apply. It is important to note that the fee waiver process is separate from the University Application Process. Fee waiver approval does not guarantee admission into the University.

At CSU Fresno, the Employee Fee Waiver Program is administered by the Human Resources office. Questions regarding the program can be directed to: Lor-Rae at (559) 278-8237or email to lraus@csufresno.edu.

Employee Eligibility & Fees Waived

CSU Fee Waiver eligibility criteria for represented and non-represented employee categories are summarized below:

Employee CategoryEligibility Criteria
Unit 1 (Physicians) All employees.
Units 2, 5, 7, and 9 - CSUEU
Unit 4 - Academic Professionals
Unit 6 - Skilled Trades
Full-time employees (i.e., permanent, temporary, and probationary) and part-time, permanent employees
Unit 3 (Faculty)

Tenured and probationary faculty unit employees (excluding coaches), and temporary faculty with three (3) year appointments pursuant to article 12 of the CBA.

Coaches must have at least six (6) consecutive years of service in the department for enrollment in the CSU fee waiver program subject to the provisions of this Article. For purposes of this section, one (1) year of service shall be considered employment of one (1) semester or two (2) quarters in the bargaining unit on a single CSU campus during a single academic year.

FERP employees are considered tenured faculty and are eligible for fee waiver only during the term when they are actively employed

Unit 8 - Public Safety
C99 - Confidential
E99 - Excluded
M98 - Executive
Full-time or part-time permanent employees and full-time probationary employees (not temporary)
M80 (MPP) Full-time employees (including temporary).

Employee Fees that are Waived Include:

  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*
  • Instructionally Related Activity Fee
  • Health Services Fee

Employee Fees that are Reduced to $1.00 Include:

  • Student Body Center Fee
  • Student Body Association Fee
  • Health Facilities Fee

* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fee charged during the state-supported summer term.

Employees enrolled in a doctorate program shall be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.

Unit Limitation: All eligible non-represented and represented employees may enroll in a maximum of two (2) courses or six (6) units, whichever is greater, per term, excluding the CSU Ed.D. program. Units for the Ed.D. programs are determined independently based on program course offerings. Employees taking courses in addition to the fee waiver courses shall pay any difference in fees.

Use of state time for class attendance - Permission may be granted for an employee to use a reasonable amount of release time from work to enroll in one (1) on-campus job related or Career Development course per semester providing that the operational needs of the department are met as determined by the appropriate administrator. Faculty enrollments shall not conflict with scheduled classes or scheduled office hours

Fee waiver approval is for one semester only and must be reestablished for each semester of enrollment.

Work Related or Career Development?

Eligible employees may participate in the Fee Waiver Program in one of two ways:

  1. Work Related which requires that courses be taken for the purpose of:
    • Improving the level of skill needed to perform existing duties and responsibilities, or
    • Acquiring additional skills needed to perform newly assigned duties and responsibilities
    • Work Related students are:
    • Not subject to the normal academic evaluation process for acceptance by the Admissions Office.
    • Unable to declare a major, nor can a degree be conferred
    • Required to remain in Good Academic Standing
    • Required to submit a new Admission Data Form to the Admissions Office each semester. This form is also used to waive the CSU Admission Application Fee ($55) for employees. Human Resources written approval is required on this form prior to submitting to the Admissions Office.
  2. Career Development which requires that courses be taken for the purpose of:
    • Matriculate towards a degree or advancing their academic degree
    • Enhancing the employee s career in the CSU system

Employee s pursuing this option need to complete a Career Development Plan (CDP). The course of study for a CDP will be established by the employee and an appropriate advisor of choice and shall be subject to approval by the appropriate administrator. Once the CDP is on file, the employee does not need to submit with subsequent waiver applications. The CDP shall be updated periodically, including whenever there is a change in degree program or objective or the employee has not attended courses in over one academic year.

Career Development Fee Waiver Participants are:

  • Considered students of the University and must satisfy the entrance requirements of the University
  • Required to remain in Good Academic Standing
  • On a degree track

Both work related and career development courses must be taken for credit and auditing of classes is not permitted.

The employee is responsible for meeting all University enrollment and registration requirements and deadlines.

How do I Submit a Faculty and Staff Fee Waiver Application?

Complete and sign the Faculty and Staff Fee Waiver Application

Section IV on the application requires the Supervisor/Manager to complete and approve. The Dean/Department Head approval is also required.

A copy of the class schedule confirming enrollment and the number of units per course is required at the time of submission. Without this attachment the application will be returned as incomplete.

If the employee is matriculating towards a degree, Career Development Plan (CDP) Form is required at the time the application is submitted. Submit the application and attachments to Human Resources, Room 211 in the Joyal Administration Building or mail to M/S JA71.

Dependent Eligibility & Fees Waived

Eligible faculty or staff members may transfer their fee waiver benefit to a spouse, dependent child or domestic partner (Dependent). A domestic partner is eligible for the fee waiver benefit if the domestic partnership is registered through the Secretary of State s designation process. For more information, visit the Domestic Partners Registry web site.

The Dependent must be enrolled in a degree or credential program at any of the (23) California State University campuses and the courses must be for credit toward completion of the designated degree or teaching credential. The Dependent is subject to the same academic standards that pertain to all students and is responsible for meeting all enrollment and registration requirements and deadlines.

Fee waiver approval is for one semester only and must be reestablished for each semester of enrollment.

The fee waiver benefit may be transferred to only one person at a time, regardless of whether that individual uses the full entitlement of 2 courses or 6 units. Dependents taking courses in addition to the fee waiver courses shall pay the difference in fees.

If both parents are employees eligible to transfer their fee waiver benefit to a dependent child, each employee may transfer the benefit. Therefore, it is possible for one child to receive both benefits and be eligible to enroll in up to 4 courses or 12 units, whichever is greater, on a fee waiver basis. Alternately, each employee could transfer his or her benefit to a different child, and each child would be entitled to up to 2 courses or 6 units of fee waiver eligibility. Dependents taking courses in addition to the fee waiver courses shall pay the difference in fees. Please note: the full State University Fee (Tuition Fee) is waived if a dependent takes two courses that exceed 6.0 units.

A dependent child is defined as:

For employees in the Statewide University Police Association (SUPA) Unions (bargaining unit 8), Confidentials (C99), and Management Personnel Plan (MPP).

  • Your child or stepchild under age 25 (age 23 for SUPA), who has never been married.
  • A child living with you in a parent-child relationship, who is economically dependent upon you; under age 25 (age 23 for SUPA), and has never been married.
  • Your child or stepchild age 25 (age 23 for SUPA), or above, who is incapable of self-support due to a disability which existed prior to age 25 (age 23 for SUPA).

Dependent fees that are waived include:

  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*
  • Instructionally Related Activity Fee
  • Health Services Fee

Dependent fees that are reduced to $1.00 include:

  • Student Union Fee
  • Health Facilities Fee

* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fees charged during the state-supported summer term.

Dependents enrolled in a doctorate program may be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.

For employees in the American Physicians and Dentists, Academic Professionals of California (APC), State Employees Trade Council (SETC), California Faculty Association California State University Employees Union (bargaining units 1, 2, 3, 4, 5, 6, 7, and 9)

  • Your child or stepchild under age 25, who has never been married
  • A child living with you in a parent-child relationship, who is economically dependent upon you; under age 25, and has never been married
  • Your child or stepchild age 25 or above, who is incapable of self-support due to a disability which existed prior to age 25.

Dependent fees that are waived include:

  • CSU Admission Application Fee (one campus only)
  • Identification Card Fee
  • State University Fee (Tuition Fee)*

* May be fully waived for a maximum of two (2) courses or six (6) units, whichever is greater per term. This includes Tuition Fees charged during the state-supported summer term.

Dependents enrolled in a doctorate program may be eligible for a partial fee waiver equivalent to the part-time Graduate Tuition Fee and shall be responsible for paying the difference between the applicable Doctorate Fee and the part-time Graduate Tuition Fee.

How do I Submit a Dependent Fee Waiver Application?

Complete and sign the Dependent Fee Waiver Application.

If your Dependent is attending Fresno State, a copy of the student s class schedule confirming enrollment and the number of units per course is required at the time of submission. Without this attachment the application will be returned as incomplete.

Submit the application and attachments to Human Resources, Room 211 in the Joyal Administration Building or mail to M/S JA71.

How do I apply for a refund of the CSU Admission Application Fee?

Students who have paid the admission fee ($55) may request a reimbursement after the fee waiver application has been processed by completing the form below and submitting it to Student Financial Services, Room 181, Joyal Administration Building.

For more information on refunds, visit Accounting Services web site at:

http://www.fresnostate.edu/accountingservices/money/refunds.html

Academic Standing

Students participating in the fee waiver program must be in good academic standing.

To continue participation in this program, a Good standing must be maintained each semester. Academic standings will be reviewed at the end of each semester to determine the student s eligibility to participate in the subsequent semester. Good Academic Standing does not include Probation, Disqualification, Contract status or Administrative Approved Academic Probation.

PLEASE NOTE: Both the campus GPA and the total GPA must be at 2.00 or above to be in Good Standing.

Student LevelProbationDisqualificationGood Standing
Freshman (< 30 units) 1.99 to 1.50 1.49 or below GPA 2.00 or above
Sophomore (30-59 units) 1.99 to 1.70 1.69 or below GPA 2.00 or above
Junior (60 - 89 units) 1.99 to 1.85 1.84 or below GPA 2.00 or above
Senior (90+ units) 1.99 to 1.95 1.94 or below GPA 2.00 or above
Post Baccalaureate 1.99 to 1.95 1.94 or below GPA 2.00 or above
Graduate 2.00 to 2.99 1.99 or below GPA 3.00 or above

For additional information on academic standing please contact the Office of Advising Services at 278-1787.

Taxation On Educational Assistance

Internal Revenue Code governs the taxation of employer-provided training and educational assistance, including fee waivers.

Employees enrolled in a CSU doctoral program will be subject to Internal Revenue Code 127 limit of $5,250. If the value of these courses exceeds the limit, the difference will be reported to the State Controller s Office. Once reported, this amount will appear as taxable income on a single month s check and the applicable taxes will be deducted.

All graduate-level coursework taken by an employee s spouse, dependent child or domestic partner will be reported as taxable income for the employee. Undergraduate-level coursework taken by an employee s domestic partner will also be considered taxable income. The difference between the value of the courses and the amount the Dependent is charged will be reported to the State Controller s Office. Once reported, this amount will appear as taxable income on a single month s check and the applicable taxes will be deducted.

Course Changes

All courses reported on the fee waiver application for employees or dependents taking courses at Fresno State will be verified after the 4th week of the semester. It is the responsibility of the employee or dependent to report any course changes to Human Resources. If it is determined the courses approved are not the courses being taken, the fee waiver participation may be revoked.

Financial Affairs

The student can view his/her financial account at my.csufresno.edu. The student is responsible for making the required co-payment by the deadline stated on their account.

All fees should be paid directly to the cashier in the Joyal Administration Building. If there are any questions regarding E-Pay or other payment options, please contact Student Financial Services at 278-2876.

Applications received after the announced deadline may delay the processing of the fee waiver. To avoid being dropped from courses, employee/dependents should pay all fees associated with the classes they are taking by the payment deadline date. Please contact Student Financial Services at 278-2876 for questions regarding refunds or visit their website at http://www.fresnostate.edu/accountingservices/

Governing Documents

Guidelines for administering the Employee Fee Waiver Program can be found in:

Technical Letter HR/Benefits 2011-14 - CSU Employee Fee Waiver and Reduction Program

CSU, Collective Bargaining Agreements (CBA):

  • Unit 1 (Physicians) - Article 23
  • Unit 2, 5,7 and 9 (CSUEU) Article 22
  • Unit 3 ( Faculty) - Article 26
  • Unit 4 (Academic Professionals) - Article 16
  • Unit 6 (Skilled Trades) - Article 27
  • Unit 8 (University Police) - Article 20