Accounting Services Responsibility Chart
Office |
Duties |
DEBORAH S. ADISHIAN-ASTONE Chief Financial Officer |
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BEN HYLTON University Controller |
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LORA KUTKA Associate Controller
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- 6% Administrative O/H Calculation
- A/P Check Matching
- Bank Reconciliation
- Cash Posting Orders (CPO)
- Cash Remittance to State Treasurer
- Chargebacks
- Check Signing Operations
- Departmental Account Inquiries and Adjustments
- Escheat Fund
- Federal/State Grants
- Financial Aid
- Group post disbursements and process refunds of grants and loans
- Preparation of Schedules and Journal Entries for Federal and State Financial Aid Programs
- Return on Stafford Loan Funds to Lenders
- Fixed Assets Recording
- Franchise Tax Program
- GAAP Audit - Preparation of:
- Conversion Templates
- Journal Entries
- Financial Statements
- Gasoline Tax Return
- Investments
- Month End Report Distribution
- Non-Resident Alien Income Tax
- Operating Expenditure Transfers
- Parking Payroll Deductions
- Payroll: Accounts Receivable/Deductions/Reconciliation
- Payroll Expenditure Transfers
- PeopleSoft Accounts, Set Up of New
- PeopleSoft Journal Processing
- Petty Cash Funds, Set Up
- Plans of Financial Adjustment (PFA's)
- Quarterly Diesel Fuel Tax Return
- Quarterly Sales and Use Tax Preparation
- Revolving Fund Analysis
- SCO Journal Entry Transfers / Agency Reconciliation
- Special Deposit Fund
- Stop Payments
- Trust and IRA Funds
- Unrelated Business Income Tax
- Work Study Funds, Journal Entries and Analysis
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JOSIE ALMEIDA Assistant Controller
Accounts Payable/Receivable Student Accounts
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- Banking
- Borrower Contact and Collection of Delinquent Loans
- Cash Receipt/Journal Entry
- Cash Receipting Operations
- Dishonored Check Buyback
- Fee Reconciliation Preparation & Analysis
- Installment Payment Plan
- Faculty and Staff Parking Permit Distribution and Inventory
- Franchise Tax Intercept Program
- Pay Warrant Distribution
- Satellite Cashiering
- Student: Billing / Fees / Receivables
- Unclaimed Pay Warrants
- 1098-T
- 1099 Forms
- 204 Forms (Vendor Data Record)
- Account Payments
- Petty Cash & Change Funds Reimbursements
- Receivables, Vendor (Non-Student)
- Reimbursed Activities
- Student Inquiries on Disbursement
- Travel
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TERRY WILSON Coordinator, Bulldog Card & Imaging
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Produces the official identification card and debit of Fresno State. Identification
Cards issued to campus population include:
- Faculty, staff and students
- Domestic and international visiting scholars
- Consultants and vendors
- Visitors
Bulldog Cards access campus services:
- Henry Madden Library
- Recreation Center Access (USU and Save Mart)
- Building/door locks
- Kennel Bookstore Services
- Athletic Tickets
- Testing Center Access
- Lecture halls and classrooms
- Residence Dining Hall and Food Court
- Student Discounts
Financial Services Imaging Center:
Responsible for document preparation, scanning and indexing financial paper documents
to accurately file into the electronic record.
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MELISSA WAITE Perkins/Nursing Loans
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- Emergency Loans for Students
- Perkins/Nursing/Dream Loan Program
- Counsel Students on Policy and Procedures
- Due Diligence Procedures (Collections)
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