Student Note-taker Information
Services for Students with Disabilities (SSD) provides note-taking support services that are designed to supplement a student’s learning process by having another person record on paper the essential points delivered in a lecture environment. These services are not intended to be used as a substitute for attending class.
Volunteer Note-taker Information
Please use SSD’s Volunteer Note-taking Registration form (Need to be logged into your Fresno State email account.)
Please make sure you register at the above link (ONLY REGISTER IF YOU HAVE BEEN ASKED BY A PROFESSOR TO BE A NOTE-TAKER). Registering is the first step to earning Priority Registration for your time as a volunteer note-taker. In order to qualify for priority registration you must complete the following:
- Register as a note-taker within 1 week of volunteering in your class.
- Email consistent, quality notes (to be provided to the student) to firstname.lastname@example.org, for the full semester.
- Email notes as soon as possible, each week, after each class period, no later than 48 hours after the class period.
- Notify SSD within 24 hours if there were no notes to be taken during the class period and why (exam, canceled class, etc.)
- Request notes from another student in the course and email them if you are absent.
Please note: The students you are taking notes for will be contacted prior to the registration deadline to confirm that they have been receiving notes in a timely and consistent manner. If it proves evident that you have not turned in quality and consistent notes over the semester, priority registration will not be awarded.
SSD Student Responsibilities
The requesting SSD Student is responsible for the following:
- Will notify SSD if they drop the class or need to be absent for a prolonged period of time.
- Will attend class for classes in which notes are received.
- Will not share notes with anyone else.
- Will be attentive and take their own notes to the best of their ability.
- Will observe the note-taking services with professionalism, courtesy, and respect.
Volunteer Note-taker Responsibilities
The volunteer note-taker is responsible for the following:
- Register as a note-taker.
- Send clear notes consistently and in a timely manner.
- Contact the note-taking coordinator throughout the semester, with any questions.
- Send notes from the time the announcement is made through the end of the semester.
- Will observe the note-taking services with professionalism, courtesy, and respect.
Sending notes as a Volunteer Note-taker
You will provide your notes to SSD so that we can deliver them to the appropriate student(s). You can do this a few different ways.
- You may choose to email your typed notes to email@example.com. (PLEASE place the course, days, time, and professor’s name in the subject line. (ex: HIST 12, MWF 10AM, Smith)
- Typed notes can be sent using a Microsoft Word Document, PDF or Google Document.
- Handwritten notes can be scanned using a scanner, and emailed as a PDF.
- Handwritten notes can be scanned via apps such as "Cam Scanner" or "Genius Scan" and sent as a PDF. (Not Preferred)
- Please do not send pictures (JPEGS/JPGS), "One Note" documents or "Pages" documents. These do not transfer well.
Should you choose to scan your handwritten notes, and send via PDF to firstname.lastname@example.org, you can scan your notes using a personal scanner or scan your notes using one of the Pay-4-Print Stations on campus. This requires the use of your Fresno State Portal Login or your Campus ID Card.
Please remember to include the appropriate subject line (class subject, class time, professor's last name, date) when scanning and sending notes.
Receiving Priority Registration for a Future Semester.
Note-takers at Fresno State are awarded Priority Registration for complete and quality note-taking for one full semester, as a Thank You for volunteering as a Note-taker. Priority registration allows you to register the first day of registration, the following semester.
- Note-takers during Fall 2018, will be given priority registration for the FALL 2019 courses, NOT Spring 2019 courses.
- Note-takers during Spring 2019, will be given priority registration for the Spring 2020 courses, not Fall 2019 courses.
- If you are a senior, please email the note-taker coordinator.
Priority Registration is not automatic, in order to qualify for priority registration, the volunteer note-taker MUST complete the Volunteer Note-taker Responsibilities (listed above) in order to qualify for Priority Registration.
Please note: The student you are taking notes for may be contacted after the semester is complete, to confirm that they have been receiving their notes in a timely manner. If it proves evident that you have not turned in quality and consistent notes throughout the semester, priority registration will not be awarded.
Interested in being a volunteer note-taker?
Thank you for your interest in being a volunteer note-taker. Please listen for an announcement or watch for an email or blackboard post from your professor regarding being a note-taker. We only need note-takers for classes in which a student who is using the note-taking accommodation is registered. Therefore, not every class will require a volunteer note-taker.
Thank you for assisting Services for Students with Disabilities to obtain a volunteer note-taker for one or more of your classes. Note-takers should be obtained as soon as possible after the notification is presented to you by the SSD student.
Please utilize the following procedures in obtaining a note-taker for the semester:
Maintain the Student’s Privacy:
Legally, ALL information related to the disability and the individual with a disability must remain confidential.
Look for a volunteer in your class:
Note: If there is more than one student with SSD in your course needing this accommodation, one note-taker is sufficient.
Announce the need for a volunteer note-taker in class and wait for someone to volunteer (In person is best, email/blackboard is okay).
Remind the student's that there is the opportunity to receive Priority Registration for a future semester.
Example for class announcement:
“A student in this class has a disability that makes it difficult or impossible to take notes. Is there someone in class willing to share their class notes?”
[Pause] If no one responds, add...
“Volunteer note-takers may be able to receive priority registration for a future semester.”
Hand the volunteer the attached half sheet.
The form will instruct the volunteer to register as a note-taker and to contact Services for Students with Disabilities with any questions or concerns.
Can we assist you?
If no volunteer emerges, or if you have any questions about these procedures, please contact the note-taking coordinator, Belen Vera at 559-278-2811 or email@example.com.
SSD/Requesting Student Information
Services for Students with Disabilities provides note taking support services as an accommodation for students with hearing, visual, motor limitations or those who have learning disabilities that significantly affect the ability to take notes in class. Note-taking assistance is provided to students whose documented disability impacts their ability to effectively take notes during course lectures and labs. The SSD student will meet with their Disability Management Specialist to determine if note-taking services are appropriate. Note-taking is meant to supplement a student’s learning process, not as a substitute for attending class.
Note-taking and Tape Recording in the Classroom
- To initiate note-taking service, the student is to contact their Disability Management Specialist to discuss if note-taking is an appropriate accommodation. Students using the note-taking service will need to complete a Note-taking Accommodation Agreement.
- Each semester, the student will need to complete and provide appropriate information on the Request for Professor Letters Form (Yellow Form).
- SSD will provide the student with a letter of accommodations to be given to the professor by the student. The letters should be ready within five (5) working days of receipt of an appropriate and complete request.
- It is the student’s responsibility to let the Note-taking Coordinator or their Disability Management Specialist know if a note-taker has not been solicited by the professor, or if the professor is hesitant about the student taping the lecture.
- It is the student’s responsibility to let the Note-taking Coordinator or their Disability Management Specialist know if the note-taker is not sending notes, or they have not received notes by the third week of class.
Note-taking Accommodation Agreement
Note-taking agreement forms must have been signed by the student with their Disability Management Specialist, requesting the service each academic year.
If you have any questions, comments or concerns with any area of note-taking, please contact Belen Vera. Concerns include, but are not limited to:
- SSD Students who are not receiving notes
- Faculty/Professors who have not been successful with obtaining a volunteer note-taker
- Volunteers completing the Volunteer Note-taking Registration
- Scanning and sending handwritten notes
- Completing notes on a Microsoft word document
- Completing notes through Google Documents
- Withdrawing from note-taking services
Belen can be reached at 559-278-2811 or by email at firstname.lastname@example.org. If necessary, appointments can be scheduled by calling 559-278-2811.