FERPA for Staff

Who can release student information

An institution may disclose personally identifiable information without the student's written consent to "school officials" the institution has determined to have a "legitimate educational interest."

Obligation to release record information

An institution is not obligated to release directory information to anyone. FERPA only says that an institution MAY release information. When in doubt, do not release information and consult with the Registrar Office.

Deceased students

The privacy rights of an individual expire with that individual's death. Records held by an institution for a deceased person are not a FERPA issue but a matter of institutional policy. Fresno State will exercise its own discretion in deciding if, and under what conditions, information should be disclosed to survivors or third parties.

Student Assistants

FERPA does not preclude an institution from identifying students as "school officials" with a "legitimate educational interest" for specific purposes. The same requirements and responsibilities for a full-time school official exist for student workers. Student workers must receive FERPA training just as if they were faculty or staff.

Financial Holds

Students have the right to inspect the contents of their student record, regardless of their financial status with the institution. However, an institution is NOT REQUIRED to release an official transcript if the student has a past-due account.

Subpoenas

At Fresno State, all subpoenas are first reviewed by the Office of General Counsel or VP Administration to determine the appropriate course of action.

Crisis situations and emergencies

If non-directory information is needed to resolve a crisis or emergency situation, an education institution may release that information if the institution determines that the information is "necessary to protect the health or safety of the student or other individuals."

Questions or concerns

General questions, comments, or suggestions may be directed to the Office of the University Registrar.

Email: fsregistrar@mail.fresnostate.edu
Phone: (559) 278-2191