University Policy

E-mail Communication

The university has adopted a policy that requires all students to obtain a free Fresno State e-mail account. All official university notification will be sent to students via Fresno State e-mail accounts only. Examples of notices that will be sent via e-mail include: Registration Notices, Invoice Statements, Add/Drop Deadlines, Disenrollment Notices for Nonpayment, Academic Disqualification and Financial Aid Awards. Students who do not have a free Fresno State e-mail account should log-on to: and click on the "Get An Account Now" link to apply. Students are encouraged to check their e-mail accounts weekly. For questions or assistance with your Fresno State e-mail account, please contact the Help Desk at 278-7000.

Drug Free Schools and Communities Act

The Drug Free Schools and Community Act of 1989 requires universities to inform students of campus standards of conduct regarding the abuse of alcohol and illicit drugs, the legal and disciplinary sanctions which apply, possible health risks, educational programs, and available counseling. For more information about this policy at California State University, Fresno, go to or contact the Vice President for Student Affairs and Enrollment Management and Dean of Students Office, 278-2541.

Family Educational Rights and Privacy Act of 1974 (FERPA)

The university adheres to the provisions of FERPA regarding privacy of student records and a student's right to inspect and review educational records. The campus is authorized under the Act to release public directory information concerning students. Directory information may include the student's name, the most recent educational institution attended, major field of study, enrollment status, degrees and awards received at Fresno State, participation in officially recognized University sports and student activities, and weight and height of members of athletic teams. This information may be released by the campus at any time unless the Registrar's Office has received prior written objection from the student specifying information the student requests not to be released. The university's complete policy regarding FERPA can be found in the University Catalog.

For students employed in positions represented by CSU Bargaining Unit 11 only, "directory information" may also include address, department in which employed, telephone number, e-mail address and status as a student employee (i.e. TA, GA, ISA), PROVIDED HOWEVER, that such information may be considered "directory information" only for purposes of disclosure of the CSU Chancellor's Office to the Exclusive Representative of Bargaining Unit 11.

Adding and Dropping Classes

During the first week of classes, it is the responsibility of students to attend each class meeting of courses in which they are enrolled.

Students absent from any class meeting during this period are responsible for personally contacting their instructor by the next class meeting to request being retained in the class.

In addition, as a courtesy to other students attempting to add and as a courtesy to the faculty, students who decide to drop a class should do so immediately by using the on-line registration system. In short, it still is the student's responsibility to withdraw properly from any class he/she does not intend to complete. Failure to withdraw will result in the assignment of the appropriate grade, ("WU" or "NC").

Further, in order to permit a student on a waiting list to enroll in a class, a professor may drop from his/her class any student who is absent from any class session during the first week of classes and does not personally notify the professor by the next class meeting of his/her intent to remain in the course.

The professor who drops a student for this reason shall initiate an administrative drop using the on-line drop capability through their Faculty Center on the class roster. The administrative drop must be updated by the 10th day of instruction or the drop will be invalidated and will result in the student still being enrolled in the class.

Students may add classes through the tenth day of instruction without permission. Adding from the eleventh day through the 20th day of instruction is with a permission number only. No adds will be accepted after the 20th day of instruction. Students may drop classes on-line through the fourth week of instruction (census date) without permission. After the census date, a student may drop a course only for a serious and compelling reason that makes it impossible for the student to complete course requirements. A "serious and compelling reason" is defined as an unexpected condition that is not present prior to enrollment in the course that unexpectedly arises and interferes with a student's ability to attend class meetings and/or complete course requirements. The reason must be acceptable to and verified by the instructor of record and the department chair. The condition must be stated in writing on the appropriate form. The student must provide documentation that substantiates the condition.

Failing or performing poorly in a class is not an acceptable "serious and compelling" reason within the University policy, nor is dissatisfaction with the subject matter, class or instructor.

When the appropriate form has been signed by the department chair and processed according to the instructions on the form a "W" will be recorded on the student's transcript.

Registration Eligibility for Subsequent Semesters

A continuing student in good standing is eligible to register for two subsequent semesters if he/she was enrolled by the eleventh day of instruction and had paid fees for the previous semester. A continuing student can "stopout" for one semester and still maintain registration eligibility with out the need to reapply for admission and without the need to request an educational leave of absence. Students must make progress toward fulfillment of degree requirements to remain in good standing. Students who enroll and withdraw and do not complete any course work for two consecutive semesters may lose their continuing student status.