Travel

Auxiliary Travel Policy (Updated 7-1-15)

CSU Travel Procedures 

IMPORTANT

Effective January 1, 2017, the California Legislature passed AB1887 prohibiting a state agency, department, board, or commission from requiring any state employees, officers, or members to travel to a state that has enacted a law that discriminates on the basis of sexual orientation, gender identity, or gender expression. Before making any travel arrangements, please visit the State Attorney General's website for more information, the list of restricted states, and exceptions. 

https://oag.ca.gov/ab1887

Reimbursable Expenses

Meals

Actual and reasonable meals with a daily maximum of $55/person (receipts required).

  • Breakfast - If departure is on or before 7 a.m.
  • Lunch - If departure is on or before 10 a.m.
  • Dinner - If departure is on or before 4 p.m.

Lodging

Lodging reimbursement requires receipts and is limited to actual cost of accommodations, not to exceed the maximum amount of $275 per night.

Transportation

Types of transportation authorized for club travel include automobiles, railroads, airlines, buses, taxicabs, and other usual means of transportation. Rented vehicles must be through Enterprise only.

If using a privately owned vehicle for travel the reimbursement rate is $.53.5 per mile. 

Incidentals

Used for misc. expense items. Incidental rate of $7.00 per 24 hour period is only allowed when the period extends overnight. Expenses include baggage transfer and handling, including reasonable tips.

Travel Forms

Before Travel

Each individual must complete a Travel Request form showing the estimated cost of the trip and approvals from the club and club advisor. You must include any car rental, hotel, airline, and/or conference confirmations. This needs to be turned in two weeks prior to travel.

Student Club/Organization Travel Request

After Travel

Each individual must complete a Travel Summary in order to receive any reimbursement. You must include all meal, gas, hotel, and any other receipts. You have 60 days after travel to turn in all required documents. 

Student Club/Organization Travel Summary