ASI Sponsored Activity Grant - Manage Your Grant
Congratulations on being approved for ASI Sponsored Activity funding! To receive your official award letter, please visit the ASI Business Office in the University Student Union, room 317. A staff member will review the funding guidelines and award letter with your club representative and answer any questions you have about the funding process. Below you will find the required forms to process your payments.
Please attach original invoices and receipts to the ASI Sponsored Activity Expense Form. Expense forms must be signed by an authorized club officer and the club advisor then turned into the ASI Business Office in USU 317. The deadline to turn in paperwork is 45 days after your sponsored event or June 15th of the fiscal year, whichever is sooner.
If you have a speaker, artists, DJ, or other performer, we will also need a completed Performance Agreement Form, which functions as your proof of payment. The form outlines the services the performer is providing to your club. Please note that the form requires an original signature as well as some personal information from your performer.
In addition to the Performance Agreement Form, we also need your performer to complete a W9 form. This ensures that your performer’s payment is counted as income.
If a speaker, artists, DJ, or other performer are located out-of-state, please have them fill out a 590 form. This form applies to anyone outside of California and certifies an exemption from nonresident withholding. It must be completed along with a W9.
*Payments will not be processed with copies of W9's, Performance Agreements and 590 forms. All documents submitted must bear original signatures. Please plan ahead if a performer is seeking payment on the day of or before the event.
*Allow 5-7 business days for checks to be processed and received.
If you have received a Sponsored Activity Grant, but need to move amounts between categories (for example, more funding for facilities and less for supplies), please fill out a Sponsored Activity Amendment Form. The Vice President of Finance will review your request and, if appropriate, update your grant allocation accordingly. This does not change the total amount of your grant.
The ASI logo should be used on all promotional materials of sponsored events. Do not distort the image or change the color. Grayscale is permissible. ASI reserves the right to forfeit funding from any event who neglects the use of the ASI logo.