ASI Sponsored Activity Grant - How to Apply

ASI Sponsored Activity Application

Sponsored Activity Grant Funding is currently open for the 2017/2018 academic year. The deadline to apply for this academic year is Friday, April 6, 2018. 

Please read the Funding Guidelines before applying or planning your event to know what ASI can and cannot cover through the Sponsored Activity Grant.

1. GET RECOGNIZED AS A STUDENT ORGANIZATION

To be recognized as an official student club or organization, visit the Student Involvement Center in USU 306, (559) 278-2741, or visit OrgSync.com

NOTE: Recognized clubs and Organizations may apply for up to $3,000 per academic year.

2. SUBMIT A SIGNATURE AGREEMENT FORM TO THE ASI OFFICE

The signature agreement form provides the ASI Office with official signature records of your club officers. Make sure that the signatures that the ASI Office has on record are updated. You only need to submit this form the first time you apply for funding, and whenever any signatures need to be updated

Signature Agreement Form

 3. APPROVAL

Once the application is submitted and completed on Qualtrics your advisor will be sent an email for approval. 

Applications must be submitted at least 21 days, three (3) weeks prior to an event/program for a request of funds of $1,000 or less.  Applications must be submitted at least 35 days, five (5) weeks prior to an event/program for a request of funds of over $1,001. 

4. CONTACT THE ASI BUSINESS OFFICE REGARDING THE STATUS OF YOUR APPLICATION

Once your application is submitted, it will be reviewed by the Finance Committee and sometimes the Senate for approval. Contact the ASI Business Office at 278-2656 if you have any questions or concerns regarding the process.

5. GET APPROVED!

Once you are approved you will receive an award letter confirming the amount allocated to your club or organization and specifics as to how you can or cannot spend the money. Check your e-mail mailbox for the award letter or letter stating funds were denied with an explanation.

6. SUBMIT EXPENSE FORMS TO PAY FOR YOUR EVENT.

If you have any questions on the different options to pay for your event, call the ASI Business Office at (559) 278-2656 or visit the Manage Your Grant page for instructions and required documentation to use ASI funds. NOTE: Please submit your expense forms by June 15 of the academic year on which your event is held, or 45 days after the event has occurred, whichever is sooner, or you will be unable to use the funding allocated to your club.