Pay for student assistants

Posted on April 6, 2020

Human Resources distributed the following email to Student Assistants at 3 p.m. Monday, April 6, 2020

Subject: Pay for Student Assistants

Dear Fresno State Student Assistants,

We recognize that balancing virtual education with work and personal responsibilities is challenging during the COVID-19 pandemic and there is uncertainty and concern. Please be assured that we are committed to supporting your academic success and the CSU has provided measures to ensure that you continue to receive your typical pay from your employment as a stateside student assistant. Please carefully read the information below and let your supervisor know if you have any questions.

For the time period between March 20 through April 5, the following applies:

  • You will be paid for any hours worked or otherwise scheduled to work.
  • If you were ill, needed to self-isolate, or if your job duties were impacted by transitioning to virtual education and on-campus work was not available, you will still be paid for the hours you would have otherwise worked through April 5.

ACTION: Please record your hours worked, or hours you were otherwise scheduled to work, on your timesheet, as normal.

Starting April 6, the following applies:

  • Student assistants who work in essential areas (as defined previously by HR), who are available, and who want to work on campus, may continue to work their regular schedule at their supervisor’s discretion and based upon the operating needs of the department.
  • A limited number of student assistants working in essential areas may be allowed to work remotely with the approval of the division’s Vice President and based on the nature of the work, and if their role is critical in supporting virtual instruction and student success services. Please speak with your supervisor for more information.

ACTION: Please record your hours worked on your timesheet, as normal.

Temporary Paid Administrative Leave for Students

  • Beginning April 6, if you are unable to work, on campus or remotely, you will be provided with up to a maximum of 128 hours of COVID-19 Temporary Paid Administrative Leave (CPAL) for the following purposes:
    • When you are unable to work due to your own COVID-19-related illness or that of a family member;
    • When you are unable to work because you have been directed by your healthcare provider to not come to the worksite for COVID-19-related reasons;
    • When it is not operationally feasible for you to work remotely; or
    • When you are unable to work due to a COVID-19-related school or daycare closure, and you are required to be at home with a child or dependent, and it is not operationally feasible for you to work remotely or in conjunction with the childcare commitment.
  • You are eligible for up to 128 hours of CPAL prorated based on your work schedule for the Spring 2020 semester to use as follows:
    • You may use your CPAL hours any time between April 6 through May 22, intermittently and with the approval of your supervisor.(Student assistants do not need to email the Benefits department to request the use of CPAL; the approval of the supervisor will suffice.)
    • If you are approved by your supervisor to work a reduced work schedule, you may use partial CPAL to offset the difference in hours you would have otherwise been scheduled to work.
    • During the week of Spring Break (April 6-10), you may use up to 20 hours of CPAL.

ACTION: You will need to record your CPAL hours on your Timesheet using the CPAL reason code. The CPAL code is not yet set up in the timesheet, but it will be by the end of the April pay period, so please standby for further instructions once the timesheet is updated by the CSU Chancellor’s Office.

NOTE: The above information above applies to stateside Student Assistants including: Student Assistants (job code 1870), On Campus Work-Study (job code 1871), Off Campus Work-Study (job code 1872), and Non-Resident Alien Student Assistants (job code 1868). [Please contact Faculty Affairs regarding guidelines for represented student employees in Unit 11 (GAs, TAs and ISAs) and Auxiliary Human Resources (HRAUX@listserv.csufresno.edu) regarding guidelines for student assistants employed by our auxiliary organizations.]

As a reminder, please do not come to work if you are feeling ill with flu-like symptoms; stay home and immediately contact your healthcare provider or the Student Health and Counseling Center at 559.278.2734. If you are feeling overwhelmed by the impacts of COVID-19, we strongly encourage you to contact the Student Health and Counseling Center to access counseling services that are available to all students.

Please know that you are a valuable part of Fresno State’s community. Please continue to communicate with your supervisor and look for more updates in the days and weeks to come.

Sincerely,

Marylou Mendoza-Miller, SPHR

Associate Vice President for Human Resources