Course Proposal Forms

A course proposal form is required for each course section scheduled through the Division of Continuing and Global Education. Course proposal forms must be submitted using DocuSign. 

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DocuSign Checklist

Please have the following information ready before you launch the course proposal form:

  • Class subject, catalog number, and description
  • Class type (face-to-face, blended, online, virtual synchronous, or virtual asynchronous)
  • All meeting dates and times
  • Requested location for class
  • Instructor information (if you are completing the form on behalf of someone else)
  • Names and emails for all signers (use @csufresno.edu for all email addresses)

DocuSign Instructions

NOTE:Once you begin the form, it is automatically saved. If you don’t complete the form and use the link to access the DocuSign again, a new form will be created and you will have a duplicate in the system. If you start a form and then close the window, you may still be able to access the form by logging into DocuSign.

To make the process as efficient as possible, please have all the checklist items (above) on hand before you begin. 

  1. Use the links provided for each program below to launch the course proposals.
  2. Fill out the signature page with the names and email addresses of required signers (most require the instructor(s), department chair, and dean). We recommend using the “@csufresno.edu” version of campus email addresses instead of “@mail.fresnostate.edu.” Double check that email addresses are spelled correctly. DocuSign will reject the form if the email cannot be delivered to the address shown.
  3. Once you’ve completed the signature page, click “Begin Signing” and the course proposal form will appear. Complete the fields listed.
  4. The form will automatically be forwarded to the department chair, then the Dean, then to CGE for completion. Everyone who signs the form will receive a copy via email once the form is completed.
  5. Should changes/corrections be needed to the form, please contact the Program Coordinator in CGE. You will not be able to make changes to the form after you sign it.  


Submission FAQs

See below for common questions regarding both the submission process and DocuSign. If you have a question regarding a specific program, please check the website for more information. If you still cannot find the information you need, please contact the appropriate program coordinator or email cgeinfo@csufresno.edu. 

How may I check the status of a course proposal form I’ve submitted?

Contact the appropriate program coordinator for an update on your form’s progress through the approval process.

When should I use a volunteer form?

A volunteer form is required if you are teaching a class through CGE without expectation of pay. Please note that the CGE volunteer form is different from the University volunteer form. Each course proposal below includes a version that is bundled with a volunteer form.

Do I need to attach a syllabus to my course proposal?

A syllabus is only required if you are submitting a Faculty-Led Travel Study course proposal, a proposal for a brand-new (never previously offered) topic or noncredit class, or if your department or college/school requires a syllabus as part of an internal approval process.

(DocuSign) The launch page asks me for a “Form Preparer/Program Coordinator." Who should I use for that role?

Some programs have a faculty/staff coordinator or department administrative assistant who prepares the course proposals on behalf of instructors. If you are the instructor for the proposed class and wish to fill it the form entirely, please use your own name/email for both the “Form Preparer/Program Coordinator” and “Instructor” roles (this requires you to view the document twice in DocuSign).

(DocuSign) I believe that one or more of the signature roles for the form I want to use are not applicable to my proposed class. What should I do?

Please contact the appropriate Program Coordinator before proceeding with the form. They will help you identify the proper person for the role or, if needed, send you a copy of the form that omits that particular role.

(DocuSign) The course proposal form asks me for a Course ID. What is that?

A Course ID is assigned to each class in the PeopleSoft Course Catalog. It is not the five-digit class number that is applied to each class section. If your proposed course already exists in the Catalog, it has a Course ID. Brand-new courses will have a Course ID assigned during the scheduling process. Please ask your department administrative assistant for assistance in identifying your Course ID. You may also enter “000000” in that field and the CGE Program Coordinator will fill it in at a later date.

(DocuSign) One of my signers cannot see my form when they login to DocuSign.

DocuSign treats @csufresno.edu and @mail.fresnostate.edu as separate accounts. The signer will receive an email prompt to sign the form and may use that link to do so, even if the form does not appear within the DocuSign app.

If all else fails and your signer cannot access the form, please ask the CGE Program Coordinator to correct the email.

(DocuSign) I received a notification that my form was "Voided" or "Declined." What does that mean?

Voided or declined forms were stopped during the approval process by one of the signers or the CGE Program Coordinator. The email notification may include an explanation as to why the form was voided. If you are uncertain of the next steps for your proposal, please contact the signer who declined the form for clarification or the appropriate CGE Program Coordinator.

(DocuSign) How do I get a copy of my course proposal form to keep/print?

 DocuSign will give you the option to print a copy of the form when you sign. When the form has been completely processed, it will be available in your inbox in the DocuSign app and DocuSign will also email a copy to every signer.


Extension Programs

Next Submission Deadline: proposals accepted year-round*

*For existing courses (available in the University Course Catalog), please submit your proposal a minimum of six-weeks before you wish to open enrollment for students. Courses that haven't been previously offered require more time to build, depending on the type of class.

Course Types/Dates

Extension courses are scheduled year-round.

Extension Credit

Classes from the Fresno State University Catalog that provide students with academic credit, but do not bear residency. Extension credit classes are intended for non-Fresno State students and community members.

 

This proposal form is used for the Uni-track and BTSA programs. Extension proposals for credit classes will be routed for approval of the appropriate department chair and dean at Fresno State.

 

Extension Credit classes use Salary Schedule 2323.

Non-Credit (Professional Development)

Classes that do not bear academic credit. They will appear on students' Professional Development Transcripts, not their University Transcripts. Extension Non-Credit classes are ideal for Fresno State and non-Fresno State students.

 

Non-credit classes are preceded by the letters "EX" in the Course Catalog and on transcripts (example EXEDUC 84). These courses may offer Continuing Education Units (CEUs). Extension Non-Credit Classes use Salary Schedule 2363.

 

NOTE: Non-Credit course proposals are the only ones that do not require signatures from a department chair or dean.

Program Coordinator

The Extension Program Coordinator position is currently vacant and responsibilities are being handled by other coordinators:

  • Please email David Hoff at davhoff@csufresno.edu with any questions regarding Uni-track or Extension Credit course proposals.
  • Please email Susan Hawksworth at susanhaw@csufresno.edu with any questions regarding Extension Non-Credit (Professional Development) course proposals.
  • If you are unsure of who to contact, please send your inquiry to cgeinfo@csufresno.edu.

DocuSign Forms

**only to be used if an instructor is waiving pay

Additional Resources


Faculty-Led Travel Study

Next Submission Deadline: TBD for Winter 2022 (December 2021/January 2022) Travel-Study Programs

Course Types/Dates

Faculty-led short term international travel study programs are international experiences led by Fresno State faculty members. Faculty members who wish to offer travel study programs should discuss department needs with their chairs. Programs must have the approval of the department chair and dean and must be offered during summer, winter, or spring break.

 

Salaries are calculated by using Salary Schedule 2322.

DocuSign Forms

  • Faculty-Led Travel Study Course Proposal
  • Faculty-Led Travel Study Course Proposal w/ Volunteer Form**

**only to be used if an instructor is waiving pay

Program Coordinator

Email Rishad Gandhi, Study Abroad Coordinator, at rgandhi@csufresno.edu with any questions about this submission process.

Additional Study Resources 


Intersession

Next Submission Deadline: December 1st, 2020 for the Spring (May-June) Intersession 2021

Course Types/Dates

Intersession courses are offered during the three-week periods between semesters. Faculty members who wish to teach Intersession courses should contact their chairs to discuss department needs. Courses must have the approval of the department chair and dean. Ideal for supervision, performance, low enrollment, internships, and weighted teaching unit courses. 

 

Courses that include a study abroad experience should use the Faculty-Led Travel Study form instead.

 

Salaries are calculated by using Salary Schedule 2322.

Winter Intersession

Classes offered in the break between the Fall and Spring terms. 

 

The next Winter Intersession is December 28th, 2020 - January 15th, 2021.

Spring (May-June Intersession)

Classes offered immediately after the end of the Spring term. Courses taught in later in the summer fall in Summer Session.

 

The next Spring Intersession is May 24th - June 11th, 2021.

Program Coordinator

Email Susan Hawksworth, Intersession Coordinator, at susanhaw@csufresno.edu with any questions about this submission process.

DocuSign Links

**only to be used if an instructor is waiving pay

Additional Resources 


Special Session

Next Submission Deadline: proposals accepted year-round*

*For existing courses (available in the University Course Catalog), please submit your proposal a minimum of six-weeks before you wish to open enrollment for students. Brand new, never-before offered courses may require additional time. Contact the Program Coordinator for more information.

Course Types/Dates

Special Session courses are scheduled year-round and include courses offered in any of the following programs:

  • Accelerated Bachelor's in Business Administration
  • B.A. Liberal Arts Online Degree Completion
  • B.S. Criminology Off-Campus Degree Completion
  • Certificate of Advanced Study in Community and Regional Planning
  • Certificate of Advanced Study in Geographic Information Systems
  • Executive MBA
  • Master's of Public Administration - Visalia Cohort
  • M.S. in Water Resource Management
  • School Nurse Services Credential
  • Speech Language Pathology Assistant Authorization

Occasionally, standalone courses are offered in Special Session. Contact the Program Coordinator for more information. 

Program Coordinator

Email David Hoff, Special Session Coordinator, at davhoff@csufresno.edu with any questions about this submission process.

DocuSign Links

**only to be used if an instructor is waiving pay


Summer Session

Next Submission Deadline: December 1st, 2020 for Summer Session 2021

Course Types/Dates

Summer Session occurs during a nine-week period between the months of June through August. Faculty members who wish to teach Summer Session courses should first contact their chairs to discuss department needs. Courses must have the approval of the department chair and dean. Salaries are determined by using Salary Schedule 2357, also known as the "1/30th model."

 

Summer Session courses fall within the nine-week period after Spring (May-June Intersession) and before the start of the Fall semester. Summer courses that include a study abroad experience should use the Faculty-Led Travel Study form.

 

The next Summer Session is June 14th - August 13th, 2021. 

Program Coordinator

Email David Hoff, Summer Session Coordinator, at davhoff@csufresno.edu with any questions about this submission process.

DocuSign Links

**only to be used if an instructor is waiving pay

Additional Resources