Current copier information, if applicable (manufacture and model number)
Intended use of copier
Department will be contacted by copier provider with recommendations
Once a decision has been made, department will contact Lorrie with copier information
for the copier to be ordered and placed into service.
Factors to consider when evaluating a copier:
Potential for technological growth
Size of equipment for allotted space (include ample space for technical service and
Paper tray capacities
Annual copy volume commitments
Length of lease term
REPLACEMENT OR EARLY TERMINATION REQUESTS
Copier Replacements are considered for purpose of non-performance. Early Terminations
are considered due to non-appropriation of funds only.
Replacements -department must keep a log of all service calls as supporting documentation
and contact Purchasing to discuss situation
Terminations due to non appropriation of funds - this request must be submitted to
the Purchasing Dept in writing with supporting documentation for evaluation.
ANNUAL ENCUMBRANCE PROCESS
As a courtesy, Purchasing will automatically renew all stateside annual copier encumbrance
for the term of the lease. Any changes to copier location, contact information or
People Soft account codes, must be addressed on an alteration form and sent to Purchasing