Time and Labor User Guides

The following user guides are designed to demonstrate how to input and approval of time in PeopleSoft.

 

Quick Reference Guides

Time Entry - Student Employees

This user’s guide provides student employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.) Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - Student Employee Guide

Time Entry - AG OPS

This user’s guide provides student employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.)

Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - AG OPS Student Employee Guide

This user's guide provides hourly employees step-by-step instruction on how to use my.fresnostate.edu to enter time worked. You should enter time each day that you work. Your supervisor will monitor your time throughout the month and must be able to see the hours as you accumulate them. (Do not enter time on Fresno State holidays unless your supervisor has given you approval.)

Check with your supervisor for special instructions on time entry for your department. Also, some pay periods overlap a new month. View the appropriate Pay Period Calendar on the Calendars page for more information.

Time Entry - Hourly Employee Guide

Student Employees New Hire Process Guide

This user's guide provides the department Timekeeper step-by-step instruction on how the student new hire will complete new hire paperwork required. Federal law mandates that all new employees must complete Section 1 of Form I-9 prior to or on his/her first day of work.

New employees are required to submit to the Human Resources Department original documents verifying his/her identity within 3 days of hire.

*Please note the online I-9 process is not being utilized. A new guide is being developed.

STUDENT EMPLOYEES NEW HIRE PROCESS GUIDE

Monitor, Edit and Approve Student Time

This business process guide provides department Timekeepers and Managers step-by-step instruction on use of MyFresnoState to view, edit, and approve student employee time.

Student employees are to enter their time worked at the end of each business day. As department Timekeeper, you must approve student assistant time regularly (daily or weekly) via PeopleSoft Reported Time.

You will also be responsible for updating and/or changing chartfields, updating and/or changing "reports to", and running the monthly Department Paysheet report to verify hours paid by specific chartfields.

MONITOR, EDIT & APPROVE STUDENT/HOURLY TIME GUIDE

Monitor, Edit and Approve Student Time - AG Ops

This business process guide provides AG OPS department Timekeepers and Managers step-by-step instruction on use of MyFresnoState to view, edit, and approve student employee time.

Student employees are to enter their time worked at the end of each business day. As department Timekeeper, you must approve student assistant time regularly (daily or weekly) via PeopleSoft Reported Time.

You will also be responsible for updating and/or changing chartfields, updating and/or changing "reports to", and running the monthly Department Paysheet report to verify hours paid by specific chartfields.

MONITOR, EDIT & APPROVE STUDENT TIME – AG OPS

This business process guide provides department managers /department chairs step-by-step instruction on the use of MyFresnoState for proxy authorization and to approve student and hourly employee time.

Student and hourly employees are to enter their time worked at the end of each business day. As department manager/chair, you must approve student and hourly time by the 5th of the month in order for your student and/or hourly employees to be paid in a timely manner.

APPROVE STUDENT TIME - MPP/CHAIR GUIDE