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Payroll Services

Sick Leave

Sick Leave is provided to protect the employee from a loss of income when physically incapacitated from work.

Eligibility

A full-time qualified employee earns 8 hours of sick leave per month. A part-time qualified employee earns pro-rated sick leave based on their time base.

Accrual

Eleven days of pay must be accrued in a pay period to earn sick leave credits for that pay period. Sick leave accrues on the first day of the following pay period.

Usage

Sick leave credits may not be used prior to their accrual. Employees are responsible for reporting absences to the appropriate administrator as soon as possible. Supervisors may require substantiation for any absence, regardless of length of time.

Maximum

There is no maximum on the amount of sick leave credit an employee can accumulate. Unused sick leave may be converted into service credit at retirement in accordance with CalPERS guidelines.

 

Collective Bargaining Language on Sick Leave

Sick leave information
Unit Reference Sick (Self) Sick (Family)
Confidential (C99) HR 99-05 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. The use of sick leave to care for a family member may be mutually agreed to by the  employee and the appropriate  administrator and charged  against the family medical leave  entitlement.
Excluded (E99) HR 99-05 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. The use of sick leave to care for a family member may be mutually agreed to by the  employee and the appropriate  administrator and charged  against the family medical leave  entitlement.
Management Personnel Plan (MPP - M80) HR 99-05 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. The use of sick leave to care for a family member may be mutually agreed to by the  employee and the appropriate  administrator and charged against the family medical leave  entitlement.
Executives (M98) HR 99-05 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. The use of sick leave to care for a family member may be mutually agreed to by the  employee and the appropriate  administrator and charged  against the family medical leave entitlement.
Physicians (R01) Article 14 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Illness or injury in the immediate family; and sick leave for family care is primarily for emergency  situations. Up to ten (10) days of  accrued sick leave credit may be used for family care during any one (1) calendar year.
CSUEU (R02,05,07,09) Article 15 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Up to ten (10) days of accrued sick leave credit may be used for family care during any one (1) calendar year. The Appropriate  Administrator may authorize an  additional five (5) days of accrued sick leave credit for  family care during one (1)  calendar year.
Faculty (R03) Article 24 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Consult R03 CFA CBA for impact of sick leave provisions on FERP employees. Sick leave for family care is primarily for emergency situations. Up to forty (40) hours  of accrued sick leave credit may be used for family care during any one (1) calendar year.
Academic Support (R04) Article 19 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Sick leave for family care is primarily for emergency  situations. Up to five (5) days of accrued sick leave credit may be used for family care during any  one (1) calendar year. The appropriate administrator may authorize the use of additional  sick leave for family care.
Skilled Trades (R06)
 
Article 18 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Sick leave for family care, as defined in 18.10, is primarily for  emergency situations. Up to seven (7) days of accrued sick  leave credit may be used for  family care during any one (1) calendar year. The appropriate  administrator may authorize the  use of additional sick leave for family care upon request by an  employee. 
Public Safety (R08) Article 22 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Up to five (5) days of accrued sick leave credit may be used for family care during any one calendar year.
IUOE (R10)
 
Article 15 Up to eight (8) hours per qualifying month of service. Pro rata accrual for less than full-time. Sick leave for family care is primarily for emergency  situations. Up to seven (7) days of accrued sick leave credit may  be used for family care during any one (1) calendar year. The appropriate administrator may authorize the use of additional sick leave for family care upon request by an employee.
Academic Student Employees (UAW - R11)
 
Article 20 Following completion of one qualifying pay period, up to eight (8) hours. Pro rata accrual for less than full-time. Sick leave may be accumulated without limits. Sick leave for family care is primarily for emergency   situations. Up to five (5) days of  accrued sick leave credit may be used for family care during any  one (1) calendar year.