Paycheck Calculator

Fresno State Employee
Campus Specific Instructions
Using the Pay Calculator

Pay Calculator

The Pay Calculator is a spreadsheet created by the State Controller’s Office to help state employees calculate net pay and withholding amounts on a monthly basis.  Once you have entered basic information, you can change various field to see how the changes will affect your net pay.  The spreadsheet can also be used to determine how withholding different amounts of deferred compensation or TSA can affect your net income.

There are directions at the bottom of the Pay Calculator.  Please keep in mind that these directions are created for all state employees, not just California State University employees or Fresno State employees.  By following the guide below, you may be able to avoid some common mistakes when using this pay calculator.

In order to use this calculator, you will need information from your most current pay check.  If you do not have a pay check with you, you can review your pay check on line at:  (get a direct link to paycheck view within Self Service).   The best way to use this calculator is to use your current pay check as a guide for getting all the information correctly entered, and then making changes to the various fields to determine how they will affect your net pay.   You will need the following information from you most recent pay check:

Your current gross pay (or base pay)
Note: For Units 1,2,4,5,7,9. if you want to determine your furlough base salary, multiply your current base salary times .8993.  This is the amount you would now enter into the gross salary field. For Unit 3, 10-month and 12-month faculty multiply your current base by .8993. For Unit 3, Academic Year faculty multiply your current base by .9077.

If you contribute to Social Security / Medicare
Your Federal Tax Status (Single / Married / Head of Household)
Number of Federal Exemptions you claim
Your State Tax Status (Single/ Head of Household, Misc)
Number of State Exemptions you claim
And the other deductions you have voluntarily taken from your pay check

  • To begin, enter your Gross Pay (or Base Pay)
  • The second field is Collective Bargaining Unit – all California State University employees should enter a C in this field.
  • Retirement Category:  If you are a member of Cal PERS you should enter MIS as a CSU employee.  If that code does not work for you, then you would need to check your CalPERS annual statement for your category.
  • Retirement Tier:  If you are a member of CalPERS and entered MIS in the field above, you should enter 1 in this field.  If you did not enter MIS in the field above, you should check your CalPERS annual statement for your Tier level.
  • Verify from your current pay check that Social Security and Medicare are withheld from your gross pay.  If so, enter Yes, if not enter No; or enter MED for Medicare only.
  • Enter your Federal Marital Status as you have reported it for withholding purposes.  This information can be found on your pay check stub.
  • Enter the number of Federal Tax Exemptions you are currently reporting for withholding purposes.
  • Enter your State Marital Status as you have reported it for withholding purposes. 
  • Enter the number of State Tax Exemptions you are currently reporting for withholding purposes
  • Enter any additional Exemptions you are currently reporting for withholding purposes.
  • For the State Disability Insurance (SDI) field, CSU employees should enter NO.  CSU employees are covered by Non industrial Disability Insurance (NDI) which is paid for by the employer and therefore not calculated in your pay check.
  • If you have amounts listing on your pay check as FLEX CASH or COBEN CASH, those amounts should be entered in the Flex Cash Option field.
  • If you have other non-taxable deductions (such as parking,  health care or dental premiums), the total of these deductions should be entered in the Total Other Flexible Deductions field.  DO NOT enter TSA or PERS-EE (which are your retirement contributions) deductions in this field.
  • If you have an on-going Accounts Receivable, such as a garnishment, you should enter the amount in the Total A/R Deductions field. 
  • If you have taxable voluntary deductions, such as United Way, credit union payments or deposits, etc, the total of those voluntary deductions should be entered in the Total Voluntary Deductions field.  DO NOT enter TSA deductions in this field.
  • If you have elected to contribute to a Tax Sheltered Annuity (TSA), enter the amount of the deduction in the Deferred Comp/TSA field.

If all the information is entered in the correct fields, the amount in the NET PAY field should equal the amount of your last pay check.  If it does not, you can review the actual calculated deductions on the bottom have of the calculator to see which ones do not match and see if an adjustment needs to be made in the inputted data.

Once you feel you have input the correct data in the field, you can change the information in the field, which will change the net pay amount.  This is helpful when your gross pay changes, you want to change your federal or state deductions, or if you are changing your TSA amount.  Any of these changes will have a direct impact on your Net Pay.