Forms & Publications

TypePayroll Forms
MS Excel Logo Miscellaneous Pay
Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee).

Miscellaneous Pay form - Instructions
Adobe PDF Logo Notification of Separation and Request for Final Pay
Completed by departments to notify Payroll of employee's intent to separate and how the employee's final pay will be treated.

Notification of Separation and Request for Final Pay form
Adobe PDF Logo Payroll Document Authorization
Completed by department to authorize employee to certify reported attendance of faculty and staff.

Payroll Document Authorization form
Adobe PDF Logo Vacation Carry Forward Request Form
Form to be completed to request Vacation Carry Forward.

Vacation Carry Forward Request Form
Adobe PDF Logo Form I-9
Employment Eligibility Verification (Rev. 03/08/13).

Form I-9
Adobe PDF Logo Form STD 243
Designation of Person(s) Authorized to Receive Warrants (Rev. 08/2011).

Form STD 243

TypeTemporary Help Forms
MS Excel Logo Temporary Help Voucher
Completed by temporary hourly employees to track and report hours worked to supervisors.
Temporary Help Voucher for July to December 2013
Temporary Help Voucher for January to June 2013

TypeStudent Assistant Forms
  Student New Hire Forms
Completed by newly hired student assistants. Go to Human Resources and Payroll Services, Joyal 211, to finish the hiring process.

Employee Action Request (STD 457)

CSU Form SSA-1945
Request for Nondisclosure of Employee Address
Direct Deposit Enrollment Authorization

Your original social security card must be presented at the time you complete the Employee Action Request form with Human Resources.

TypeAbsence Management Forms
MS Word Logo Absence Management 634 Form
The Monthly Attendance Summary (Form 634) has been revised to meet the current needs of the campus since implementing Absence Management. The form should now be used when submitting corrections that cannot be input into Absence Management or to submit a scheduled change.

Absence Management 634 form
MS Excel Logo Report of Overtime or Holiday to be Credited as Future Leave Form
This form is used to report overtime or holiday to be credited as future leave.

Report of Overtime or Holiday to be Credited as Future Leave form
MS Excel Logo Report of Employee Schedule Changes
This form is used to report overtime or holiday to be credited as future leave.

Report of Employee Schedule Changes form
Adobe PDF Logo Absence Management Training Tools
These tools can be used for different activities within Absence Management

Proxy Instructions

Instructions for Running the Projected Vacation Forfeitures Report

TypeSelf-Service Forms
Adobe PDF Logo Deferral of Separation Pay
Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting.

Deferral of Separation Pay form - Instructions Link 
Adobe PDF Logo Direct Deposit Enrollment
Completed by employee to authorize the State Controller’s Office to enroll, change, or cancel direct deposit of employee’s pay.

Direct Deposit Enrollment Authorization
Adobe PDF Logo Duplicate Wage and Tax Statement Request
Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office.  The cost is $8.50. You may only select payment enclosed and must be in the form of a cashier's check or money order.

Form STD. 436 Duplicate W-2 Link
Adobe PDF Logo Employee Action Request
Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates. 

Employee Action Request form
Link Employee Separation
A must for all employees separating from university ... All employees must return all State property checked out while employed. Clearances must be completed by the last day on campus in order for Payroll Services to complete the transaction necessary to issue final pay.

Employee Separation - Go to Human Resources
Adobe PDF Logo PST Retirement Refund Request
This is for employees covered by PST Retirement. Any changes to an employee's PST account must be requested directly from Savings Plus Program (SPP) administers. For more information, review the Fact Sheet.

Fact Sheet for PST Retirement
Adobe PDF Logo UC Defined Contribution Plan
Form UBEN 143 (includes refund)

This was the former retirement plan prior to campus conversion PST. Completed by employee if they have left CSU employment and want to take a distribution from their Defined Contribution Plan.

Form UBEN 143 - Instructions on form
Adobe PDF Logo Request for Nondisclosure of Employee Address
This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure request.

Request for Nondisclosure of Employee Address
Adobe Acrobat Logo Work Number for Everyone Brochure
Explains the automated verification service available to employees of Fresno State. This service is used for mortgage applications, reference checks, loan applications and apartment leases -- anything you need that requires proof of employment.

Work Number for Everyone Information