Forms & Publications
| Type | Payroll Forms |
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Miscellaneous Pay Completed by department to report overtime, shift differential, docks, and other special pay for salaried employees. Requires approval from department head and vice president (or designee). Miscellaneous Pay form - Instructions |
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Notification of Separation and Request for Final Pay Completed by departments to notify Payroll of employee's intent to separate and how the employee's final pay will be treated. Notification of Separation and Request for Final Pay form |
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Payroll Document Authorization Completed by department to authorize employee to certify reported attendance of faculty and staff. Payroll Document Authorization form |
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Vacation Carry Forward Request Form Form to be completed to request Vacation Carry Forward. Vacation Carry Forward Request Form |
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Form I-9 Employment Eligibility Verification (Rev. 03/08/13). Form I-9 |
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Form STD 243 Designation of Person(s) Authorized to Receive Warrants (Rev. 08/2011). Form STD 243 |
| Type | Temporary Help Forms |
|---|---|
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Temporary Help Voucher Completed by temporary hourly employees to track and report hours worked to supervisors. |
| Temporary Help Voucher for January to June 2013 | |
| Temporary Help Voucher for July to December 2012 |
| Type | Student Assistant Forms |
|---|---|
| Student New Hire Forms Completed by newly hired student assistants. Go to Human Resources and Payroll Services, Joyal 211, to finish the hiring process. Employee Action Request (STD 457) Form I-9 CSU Form SSA-1945 Request for Nondisclosure of Employee Address Direct Deposit Enrollment Authorization Your original social security card must be presented at the time you complete the Employee Action Request form with Human Resources. The social security card can also be used as a list C item when completing the Form I-9. |
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Student Assistant Voucher Completed by employee to report hours worked to supervisors, or to track hours worked. Student Assistant Voucher - Instructions |
| Work Study Student Assistant Voucher Completed by Work Study employee to report hours worked to supervisors, or to track hours worked. Work Study Student Assistant Voucher (Form 97) - Instructions on form |
| Type | Absence Management Forms |
|---|---|
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Absence Management 634 Form The Monthly Attendance Summary (Form 634) has been revised to meet the current needs of the campus since implementing Absence Management. The form should now be used when submitting corrections that cannot be input into Absence Management or to submit a scheduled change. Absence Management 634 form |
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Report of Overtime or Holiday to be Credited as Future Leave Form This form is used to report overtime or holiday to be credited as future leave. Report of Overtime or Holiday to be Credited as Future Leave form |
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Report of Employee Schedule Changes This form is used to report overtime or holiday to be credited as future leave. Report of Employee Schedule Changes form |
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Absence Management Training Tools These tools can be used for different activities within Absence Management Proxy Instructions Instructions for Running the Projected Vacation Forfeitures Report |
| Type | Self-Service Forms |
|---|---|
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Deferral of Separation Pay Completed by employee who have either a tax shelter account or a Deferred Compensation account to transfer pay from one calendar year to the next for year-end tax reporting. Deferral of Separation Pay form - Instructions Link |
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Direct Deposit Enrollment Completed by employee to authorize the State Controller’s Office to enroll, change, or cancel direct deposit of employee’s pay. Direct Deposit Enrollment Authorization |
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Duplicate Wage and Tax Statement Request Completed by employee to request a duplicate Wage & Tax Statement from the State Controller's Office. The cost is $8.50. You may only select payment enclosed and must be in the form of a cashier's check or money order. Form STD. 436 Duplicate W-2 Link |
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Employee Action Request Completed by employee to change: withholding allowances, address (home and/or mailing), name, and to correct birth dates. Employee Action Request form |
| Link | Employee Separation A must for all employees separating from university ... All employees must return all State property checked out while employed. Clearances must be completed by the last day on campus in order for Payroll Services to complete the transaction necessary to issue final pay. Employee Separation - Go to Human Resources |
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PST Retirement Refund Request This is for employees covered by PST Retirement. Any changes to an employee's PST account must be requested directly from Savings Plus Program (SPP) administers. For more information, review the Fact Sheet. Fact Sheet for PST Retirement |
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UC Defined Contribution Plan Form UBEN 143 (includes refund) This was the former retirement plan prior to campus conversion PST. Completed by employee if they have left CSU employment and want to take a distribution from their Defined Contribution Plan. Form UBEN 143 - Instructions on form |
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Request for Nondisclosure of Employee Address This form is used to request nondisclosure of home address except to specified individuals or organizations under Government Code Sections 6254.3. or to cancel a previous nondisclosure request. Request for Nondisclosure of Employee Address |
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Work Number for Everyone Brochure Explains the automated verification service available to employees of Fresno State. This service is used for mortgage applications, reference checks, loan applications and apartment leases -- anything you need that requires proof of employment. Work Number for Everyone Information |
