A position description is an accurate and factual document prepared by a manager. It should reflect the current duties assigned to a position rather than the individual. It should reflect well-founded position management principles and avoid unnecessary duplication of work. There should be sufficient content to support an evaluation of the position and facilitate comparisons with other positions.
A position description should be reviewed annually and updated when the duties or skill requirements have changed significantly. It is advisable to first contact the classification program manager (human resources) to discuss the impact of planned changes in the assignments. In the case of a significant departmental or unit reorganization, the managers should discuss plans with the classification and compensation manager well in advance of the actual redistribution of duties and prior to discussion with employees. A completed ADA Essential Functions Supplement to the Position Description is required for all positions submitted for review (See forms).
- Where to begin
- Tips on Drafting Position Descriptions
- Position Description Form