University Travel Updates
Taxable Moving Expenses
Effective 1/1/18, all moving expense reimbursements will be taxed as additional income to the employee, and will be subject to all withholding taxes. Reimbursement for any tax liabilities ("grossing up") incurred by the employee as the result of receiving reimbursement for relocation expenses is prohibited.
Effective January 1, 2017, the State of California is prohibiting travel to certain states and will be restricted from requiring employees to travel to those states. This change is a result of Assembly Bill 1887. The current list of restricted states includes Alabama, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma South Dakota, Tennessee and Texas. This list is subject to change at any time, so check the CA State Attorney General's website found here: https://oag.ca.gov/ab1887 before making out of state travel arrangements.
Non-refundable trip arrangements made prior to January 1, 2017, to the current list of restricted states (Alabama, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Dakota, Tennessee and Texas), are permissible. A detailed written description of when the travel arrangements were booked and justification for such travel must be submitted with the expense claim. Trips booked on or after January 1, 2017, to these states must comply with the exceptions included in AB 1887. Any trip booked on or after January 1, 2017 and before a restricted state is listed by the CA State Attorney General must be cancelled if none of the exceptions are met, and non-refundable arrangements must be forfeited.
Exceptions to the new travel prohibitions and the complete list of restricted states will be maintained on the CA State Attorney General's website found here: https://oag.ca.gov/ab1887. Unless one of the exceptions listed is met and documented on the expense claim, the University will not pay for any expenses when traveling to a restricted state.
The following links serve as additional resources:
|Marie Cuninghamfirstname.lastname@example.org||(559) 278-2911|
|Virginia Nevarezemail@example.com||(559) 278-2877|
|CALTravelStore||Click for contacts, or call||(877) 454-8785|