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Travel Information


  • First time users must submit a Business Traveler Account (BTA) form to receive a temporary password to Concur 
  • Go to to use Concur for all employee business travel.
    • Click on "Concur login", and enter your user name. Need assistance with login? Contact Marie Cuningham (contact info at bottom of page) if you require assistance
    • Click on "Concur New User Guide" for help navigating the Concur tool
  • Airfare, rail and car rental reservations are automatically billed to the university
  • Hotel reservations made through Concur require a credit card to "hold" the reservation and must be paid by the employee upon checkout
  • Concur online tool is not available for personal travel
  • For student group travel, call a CALTRAVELSTORE agent directly at (877) 454-8785 between 8:00 a.m. - 5:00 p.m. Monday through Friday.

Vehicle Transportation

Rental Agencies

Employees traveling on university business are required to use one of the following three state-authorized rental agencies:

  • Enterprise Rent-A-Car (Primary) - Travelers will be required to provide a second form of identification at the rental counter
  • National
  • Alamo

Allowed car types are limited to Intermediate or Compact. All other classes require written justification.  Employees are required to return rental vehicles with a full tank of gas.

CRBTA (Car Rental Business Travel Account)
  • Go to and make your reservation. The rental car fee will be billed to the university. The original Rental Car Agreement must be turned in to the Accounting Services office
  • Short-term rentals will not incur one-way drop charges for all domestic rentals
  • The CRBTA is not available for personal or student travel.
Private Vehicle Use
  • The mileage rate for travel occurring on or after 1/1/14 is 56 cents per mile
  • The mileage rate for employees moving/relocating on or after 1/1/14 is 23.5 per mile

Policies & Procedures

Travel Forms

Travel Links


Marie Cuningham (559) 278-2911
Anthony Forestiere (559) 278-5476
TravelStore   (877) 454-8785