Refund Policy Schedule for Registration Fees & Tuition

The following general rules will be followed by Accounting Services in making refunds to students for State-supported semesters (with references to Title 5, Section 41802):

Students Dropping Some But Not All Courses

Timeframe Refund
Before the first day of instruction
(January 20, 2009)
100% refund (consistent with Sec. 41802(b) and 41802(c)
During the first two weeks of instruction
(January 21 - February 3, 2009)
Fees determined based on courses enrolled in at the end of this period
(Sec. 41802(c))*
After the 2nd week of instruction, up to and including the 60% point of the semester
(February 4 - March 28, 2009)
No refund, unless an exceptional circumstance exists- -petition required
(Sec. 41802(e)(2)). If petition approved a pro rata refund may be granted.***
After the 60% point of the semester (March 29, 2009 and after) No refund (consistent with Sec. 41802(d)(1))

Students Dropping All Courses or Officially Withdrawing From The University**

Timeframe Refund
Before the first day of instruction
(January 20, 2009)
100% refund
(Sec. 41802(b))
During the first two weeks of instruction
(January 21 - February 3, 2009)
Pro rata refund
(Sec. 41802(d)(1))
After the 2nd week of instruction, up to and including the 60% point of the semester (February 4 - March 28, 2009) Pro rata refund
(Sec. 41802(d)(1))
After the 60% point of the semester
(March 29, 2009 and thereafter)
No refund
(Sec. 41802(d)(1))

* A determination will be made at the end of the second week of instruction as to the amount of fees due for the number of units then enrolled (net of course additions and drops). Refunds will be made to the extend that fees then determined due are less than payments to date for that term.

** A student who fails to drop all courses or officially withdraw from the campus will not be entitled to a refund (this is normally the case when a student just stops attending classes).

Exceptions To The Above General Rules

A full refund, less an administrative fee, will be made if any of the conditions under Sec. 41802(e)(1) apply.

*** A student may petition for a refund in accordance with Sec. 41802(e)(2). In this case, the peition will be reviewed by the Enrollment Petition Committee to determine if the student has demonstrated exceptional circumstances warranting a refund. The committee then forwards its recommendation the campus CFO, or designee, who determines what amount, if any, will be refunded.

All refunds will be subject to a $5.00 administrative fee.

A copy of the refund policy may be obtained from Student Accounts in the Joyal Administration Building, Room 181.

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