Chart of Accounts consists of 6 fields when combined define specific ChartField string. ChartFields are required to define the appropriate funding source for transactions and are used in procurement, budgeting, month-end reporting and labor cost distribution at Fresno State. Click here a brief explanation for each of the 6 fields.
Quick Reference Table
(All PDF's and Excel sheets open in a new window)
|Cross-Ref Old/New Account #'s||Download||Download||10/06/17|
Cross Reference Old and New Account Numbers
Download the PDF or Excel file for "Cross-Ref Old/New Account #'s" shown in the above table. The file contains a listing of changes to expense account numbers.
ChartField's 6 Fields Explained
A chart of accounts is stored In PeopleSoft. This information is used to categorize transactions and budget data. You can record a transaction by product, project, policy, fund, service or any number of categories in a ChartField. There are six fields called ChartFields. All six fields together is called a ChartField string.
Account: Identifies the type of activity and is a required field on all transactions.
Fund: Is a 5 digit – alphanumeric value which identifies the source of funding and is a required field on all transactions.
Department: This value is required on all revenue (5-xxxxx) and expense (6-xxxxxx) transactions to identify the campus department responsible for the transaction.
Class: Used to track specific activity.
Program: Used to identify transactions of university wide programs.
Project: Assists in tracking transactions for university projects which are defined as having a specific beginning and ending date.
Contact Lora Kutka, email@example.com, 278-4343, General Accounting for the establishment of new ChartFields for Account, Fund, Class, or Project.