Accounting Services Responsibility Chart

Office Duties
DEBORAH S. ADISHIAN-ASTONE
Interim Chief Financial Officer
 
BEN HYLTON
University Controller
 

LORA KUTKA
Associate Controller
  • 6% Administrative O/H Calculation
  • A/P Check Matching
  • Bank Reconciliation
  • Cash Posting Orders (CPO)
  • Cash Remittance to State Treasurer
  • Chargebacks
  • Check Signing Operations
  • Departmental Account Inquiries and Adjustments
  • Escheat Fund
  • Federal/State Grants
  • Financial Aid
    • Group post disbursements and process refunds of grants and loans
    • Preparation of Schedules and Journal Entries for Federal and State Financial Aid Programs
    • Return on Stafford Loan Funds to Lenders
  • Fixed Assets Recording
  • Franchise Tax Program
  • GAAP Audit - Preparation of:
    • Conversion Templates
    • Journal Entries
    • Financial Statements
  • Gasoline Tax Return
  • Investments
  • Month End Report Distribution
  • Non-Resident Alien Income Tax
  • Operating Expenditure Transfers
  • Parking Payroll Deductions
  • Payroll: Accounts Receivable/Deductions/Reconciliation
  • Payroll Expenditure Transfers
  • PeopleSoft Accounts, Set Up of New
  • PeopleSoft Journal Processing
  • Petty Cash Funds, Set Up
  • Plans of Financial Adjustment (PFA's)
  • Quarterly Diesel Fuel Tax Return
  • Quarterly Sales and Use Tax Preparation
  • Revolving Fund Analysis
  • SCO Journal Entry Transfers / Agency Reconciliation
  • Special Deposit Fund
  • Stop Payments
  • Trust and IRA Funds
  • Unrelated Business Income Tax
  • Work Study Funds, Journal Entries and Analysis

JOSIE ALMEIDA
Assistant Controller

Accounts Payable/Receivable 
Student Accounts 

  • Banking
  • Borrower Contact and Collection of Delinquent Loans
  • Cash Receipt/Journal Entry
  • Cash Receipting Operations
  • Dishonored Check Buyback
  • Fee Reconciliation Preparation & Analysis
  • Installment Payment Plan
  • Faculty and Staff Parking Permit Distribution and Inventory
  • Franchise Tax Intercept Program
  • Pay Warrant Distribution
  • Satellite Cashiering
  • Student: Billing / Fees / Receivables
  • Unclaimed Pay Warrants
  • 1098-T 
  • 1099 Forms
  • 204 Forms (Vendor Data Record)
  • Account Payments
  • Petty Cash & Change Funds Reimbursements
  • Receivables, Vendor (Non-Student)
  • Reimbursed Activities
  • Student Inquiries on Disbursement
  • Travel

TERRY WILSON
Coordinator, Bulldog Card & Imaging 

 

Produces the official identification card and debit of Fresno State. Identification Cards issued to campus population include:

  • Faculty, staff and students
  • Domestic and international visiting scholars
  • Consultants and vendors
  • Visitors

Bulldog Cards access campus services:

  • Henry Madden Library
  • Recreation Center Access (USU and Save Mart)
  • Building/door locks
  • Kennel Bookstore Services
  • Athletic Tickets
  • Testing Center Access
  • Lecture halls and classrooms
  • Residence Dining Hall and Food Court
  • Student Discounts

Financial Services Imaging Center:

Responsible for document preparation, scanning and indexing financial paper documents to accurately file into the electronic record.

MELISSA WAITE
Perkins/Nursing Loans

  • Emergency Loans for Students
  • Perkins/Nursing Loan Program
    • Counsel Students on Policy and Procedures
    • Due Diligence Procedures (Collections)