Accessible Event Planning Guide

(Printable Version)

Planning Accessible Events for People Who Have Physical Disabilities

When planning events on or off campus, the following must be considered:

Is the facility (building, theater, stadium, etc.) accessible to a person who uses a wheelchair?

  • Have you publicized that your event will be accessible for people who have mobility impairments?
  • Have you include the international access logo shown below at the bottom right hand corner of your advertisement?
  • Is the facility entered on ground level or ramped?
  • Are outside doors able to be used independently by persons using a wheelchair or having some other mobility impairment?
  • If the main entrance is not accessible, is signage showing alternate access available?

Once inside, are all the floors accessible to wheelchair users, persons with mobility impairments or persons who are blind or have visual impairments?

  • Is there an elevator to all floors?
  • Are the elevators marked with Braille or raised letters?
  • Is there dispersed wheelchair seating or unobstructed view seating?

Are there men's and women's restrooms close to the meeting area?

  • Are entrance doors wide enough for wheelchair users? The proper width is 32 inches.
  • Are sinks, mirrors and paper towel dispensers accessible?
  • Are there wheelchair accessible stalls?

Is disabled parking available?

  • Are spaces marked with the HP symbol?
  • Are spaces close to the main entrance?

If transportation is being provided, have accommodations been made for wheelchair users?

  • Have you scheduled wheelchair accessible buses or vans?

Are food areas wheelchair accessible?

  • Are buffet areas, bars and seating tables accessible to wheelchair users?

For questions and assistance with issues related to Physical accessibility:

  • Facility: Contact Facilities Management at 559.278.2373
  • Parking & Transportation: Contact Traffic Operations at 559.278.2950

Planning College Events for People Who Are Deaf and Hard of Hearing

Deaf and hard of hearing persons use varied modes of communication. Please be sure to make the most appropriate accommodation.

Have you arranged for an interpreter to be present at your event?

  • Have you publicized that interpreters will be provided at your event by placing the interpreting logo shown below at the bottom right hand corner of your advertisement?
  • For questions and assistance with issues related to Deaf & hard of hearing services:

    To request a sign language interpreter or real time captionist for your on-campus event ( at least 5 days in advance) use the on-line “Campus Request Form for Interpreter-Captioner” form located on the Services for Students website under FORMS: http://www.fresnostate.edu/studentaffairs/ssd/forms/ ; Charge back cost for an interpreter is $45/hr. If event is over 1-hour, two interpreters will be required to team. RTC is $60/hr.

    Or

    Contact local Deaf and Hard of Hearing Services (DHHSC) and request an interpreter directly by submitting an on-line request at http://www.dhhsc.org/?page_id=31. DHHSC is set-up as a campus vendor for billing purposes. Costs start at $60.00/hr.

    For information on how to work with sign language Interpreters: Contact Services for Students with Disabilities at 278.2811.

Is your event visually accessible for Deaf and hard of hearing attendees?

  • Have you reserved a section at the front of the audience for Deaf and hard of hearing people?
  • If slides or overheads are used, will there be an alternate light source (i.e. spotlight) so that the interpreter will remain visible?
  • Is there an appropriate backdrop? Visually distracting patterns and backlighting must be avoided. For the background, a blue curtain would work well.
  • Have you provided space for the interpreter(s) on the stage next to the speaker, as well as extra seating, if necessary, as near to the presenter as possible?

Are you familiar with the interpreting process?

  • At any event or meeting with multiple participants, it is important to regulate turn-taking behavior so that only one participant is speaking at a time. It is impossible to accurately interpret more than one remark at a time.
  • Be sure to give the Deaf participants any printed materials before the start of the presentation. It is not possible to watch the interpreter and read through distributed documents at the same time.

Have you arranged for other assistive equipment that may be required?

Contact the facilities Coordinator where your event is scheduled to see what is available. See FAQs below for more information or contact the Assistive Technology Coordinator at SSD for technical assistance.

Planning College Events for Persons Who Are Blind or Have a Visual Impairment

Is your event accessible for persons with visual impairments?

  • Have you reserved a section at the front of the audience seating for people who are blind or have a visual impairment?
  • If slides or overheads are to be used, will they be made available in alternative format to people who are blind or have a visual impairment?

Have you arranged for handouts, surveys, programs, etc. to be put in alternative formats?

  • Braille
  • Large Print
  • Flash Drive

Are you aware that blind people sometimes use a guide dog and that the guide dogs must be allowed into the function?

  • Other service dogs include hearing dogs for the Deaf and hard of hearing, assistance dogs for wheelchair users and other people with mobility impairments, and dogs for those with hidden disabilities.
  • For further information refer to the POLICY ON THE USE OF BUILDINGS AND GROUNDS: 20.0 ANIMALS ON CAMPUS found on the facilities management website. http://www.fresnostate.edu/adminserv/facilitiesmanagement/grounds/

If materials/forms are to be filled out at the event are there readers and/or scribes available to assist?

For questions and assistance with issues related to visability disabilities:

Planning College Events for Persons Who Have a Learning Disability

Is your event accessible for persons with learning disabilities?

  • If slides or overheads are to be used, will they be made available in alternative formats for people who have a learning disability?

Have you arranged for handouts, surveys, programs, etc. to be put in alternative formats?

  • Flash drive for use with audio player or other device.

If materials/forms are to be filled out at the event, are readers and/or scribes available (see resource information noted above)?

  • For questions and assistance with issues related to learning problems: Contact Services for Students with Disabilities at 559.278.2811.

Access Symbols for Advertisements

International Symbol of Accessibility: 

International Symbol for AccessibilityThe wheelchair symbol should only be used to indicate access for individuals with limited mobility, including wheelchair users. For example, the symbol is used to indicate an accessible entrance, bathroom or telephone that is lowered for a wheelchair user.

Any language accompanying these symbols should focus on the accommodation or service, not on the individual who uses it. For example, "Ramped Entrance" may accompany the wheelchair symbol. This is important not only for individuals who use wheelchairs, but also for people with baby carriages, luggage, etc.

Sign Language Interpreted SymbolSign Language Interpreted:

Symbol to indicate Sign Language Interpreter Available