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For Department Academic Schedulers

To facilitate compliance with mandates set forth in Senate Bill 1359 and the promotion of Zero Cost Course Materials (ZCCM) classes, the University Scheduling office is adjusting class schedule timelines.

The primary new element is the establishment of definitive dates as to when class schedules are due to college deans’ offices from departments, and when they are due to the Scheduling office.

 

Class Schedule Shell Released to Departments:

  • Fall schedule = 1st Wednesday in October (of previous fall)
  • Spring schedule = Last Wednesday in January (of previous spring)

College Department Class Schedules Due to Deans' Offices:

  • Fall schedule = 1st Friday in December
  • Spring schedule = Last Friday in May

College Department Class Schedules Due to Scheduling:

  • Fall schedule = last Friday in January 
  • Spring schedule = last Friday in June

FALL 2019 Class Schedule Timeline:

CLASS SCHEDULE RELEASED TO DEPTS CLASS SCHEDULE DUE TO DEANS' OFFICES CLASS SCHEDULE DUE TO SCHEDULING OFFICE
Wed., Oct 3, 2018 Friday, Dec. 7, 2018 Friday, Feb. 1, 2019

 

SPRING 2020 Class Schedule Timeline:

CLASS SCHEDULE RELEASED TO DEPTS CLASS SCHEDULE DUE TO DEANS' OFFICES CLASS SCHEDULE DUE TO SCHEDULING OFFICE
Wed., Jan. 30, 2019 Friday, May 31, 2019 Friday, June 28, 2019


FALL Class Schedule 

Round I: 

  • First Wednesday in October - class schedule shell created and released to departments.
  • Memo goes out from Scheduling office schedule is open and department chairs should have their mostly finalized schedules to their department assistants by this date.
  • Each department schedules all classes in rooms allocated to their respective colleges/departments.

Round II:

  • Schedules due to college deans' offices by first FRIDAY in December.
  • College deans' offices finalize schedule, find rooms for "homeless" classes within their allocations, do a self-audit and clean-up of schedule prior to the due date to Scheduling office

Round III:

  • Fall schedule due to the Scheduling office on the last FRIDAY in January.
  • Scheduling office will perform an audit and clean-up of all college department class schedules.
  • All centrally-allocated lecture rooms revert to Scheduling office management and scheduled exclusively by Scheduling office during this round of schedule building.
  • "Homeless" classes will be assigned to the appropriate available rooms by Scheduling.

SPRING Class Schedule 

Round I: 

  • Last Wednesday in January - class schedule shell created and released to departments.
  • Memo goes out from Scheduling office schedule is open and department chairs should have their mostly finalized schedules to their department assistants by this date.
  • Each department schedules all classes in rooms allocated to their respective colleges/departments.

Round II:

  • Schedules due to college deans' offices by last FRIDAY in May.
  • College deans' offices finalize schedule, find rooms for "homeless" classes within their allocations, do a self-audit and clean-up of schedule prior to the due date to Scheduling office

Round III:

  • Spring schedule due to the Scheduling office on the last FRIDAY in June.
  • Scheduling office will perform an audit and clean-up of all college department class schedules.
  • All centrally-allocated lecture rooms revert to Scheduling office management and scheduled exclusively by Scheduling office during this round of schedule building.
  • "Homeless" classes will be assigned to the appropriate available rooms by Scheduling.

APDB/FAD due to the Scheduling Office:

  • Fall = after Fall census date - 1st FRIDAY in October
  • Spring = after Spring census date - 1st FRIDAY in March

 

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