Reporting

One of OIE’s fundamental responsibilities is external reporting. Many offices on our campus report data to Federal or State agencies, accreditation bodies, or the CSU Chancellor’s Office. Often, these departments contact OIE for the data they need. In addition, we directly report data to the Chancellor’s Office and to organizations such as the National Science Foundation, National Collegiate Athletic Association, the Princeton Review, and U.S. News and World Report.

Reporting Table
ProjectOrganizationDue Date
Common Data Set Princeton Review January
(annually)
National Science Foundation Grad Data National Science Foundation January
(annually)
Presidents' Alliance New Leadership Alliance for Student Learning and Accountability January/February (annually)
Peterson's Survey N/A February
(annually)
CSRDE—Student Characteristics N/A February
(annually)
Final Fall ERSA File for First-Time Freshmen (previous Fall term) Chancellor's Office March
(annually)
Voluntary System of Accountability Voluntary System of Accountability March
(annually)
Spring ERSS/ERSA due Chancellor's Office March
(annually)
Profile
ERSS/ERSA/ERSO
Chancellor's Office March
(annually)
Student Housing Data Chancellor's Office March
(annually)
IPEDS GRS Survey Chancellor's Office March
(annually)
Graduation Rate Survey—Student Athletes Chancellor's Office March
(annually)
U.S. News N/A April
(annually)
Continuing Students Projection for Fall Enrollment Services February
(annually)
National Science Foundation National Science Foundation May
(annually)
sERSS final term files
(Summer, Fall, Winter & Spring)
Chancellor's Office June
(annually)
Final ERS and APDB data files (Fall, Winter and Spring) Chancellor's Office June
(annually)
ERSD Certification
(Fall, Winter, Spring)
Chancellor's Office August
(annually)
Fall Enrollment Planning & Reporting (EP&R) Workbook Chancellor's Office September
(annually)
Final Summer ERSS/ERSA/ERSO due Chancellor's Office October
(annually)
Profile ERSS/ERSA/ERSO Chancellor's Office October
(annually)
Accountability Goals Report Chancellor's Office October
(annually)
One-Year-Later Proficiency File Chancellor's Office October
(annually)
ERSD due (Summer) Chancellor's Office November
(annually)
Data Book (electronic version only) Fresno State December
(annually)
Cal-Pass N/A December
(annually)
College Board Annual Survey College Board Mid-December
(annually)
Weekly FTES Updates University Community Approximately 14 weeks during each registration cycle
Final, Census Date FTES University Community Census Date, each semester
Higher Education Directory
(revisions)
N/A N/A